A policy is a formal statement of principle that explains statutory, regulatory or organisational requirements.
University Policies and Procedures complement the Royal Melbourne Institute of Technology Act 2010 (Vic) (the Act) by providing more detailed requirements for practice than specified in the relevant legislation, or covering new areas of operation not covered in the formal legislation.
A policy is a formal statement of principle that explains statutory, regulatory or organisational requirements. Policies enhance the operations and management of the University. They serve as a basis for future decisions and actions, and encourage decision-making by offering guides. Policies also increase consistency of action by increasing the probability that individuals will make similar decisions when independently facing similar situations.
University policy is defined using all of the following criteria:
- it is a formal statement of principle that regulates, directs and controls University operations
- it has application across the University
- it will change infrequently and sets a course for the foreseeable future
- it implements or enables the university’s strategic plan
- University policy helps ensure compliance, enhances the university’s mission or reduces institutional risk.
RMIT Policies are divided into three categories:
- Academic policies and procedures - those that influence decisions made by academic staff in direct connection to their teaching, learning and research practices, or to establish a framework for the quality assurance of programs and research.
- Governance policies and procedures - those that relate to the structures and processes of decision making and the controls and behaviours that support effective accountability and performance outcomes.
- Service policies and procedures - those policies and procedures other than academic or governance policies and procedures, such as human resources, finance, facilities and services.
Procedure tells users how to, and who will, implement the policy. Procedures are specific, factual, succinct and to the point. Procedures should evolve over time as new tools emerge, new processes are designed and the risks associated with an area change in response to internal or external environmental impacts. There may be more than one procedure informing a policy.
Instructions give effect to established principles or processes within policy and procedure and develop existing provisions in greater detail where such a need exists. Instructions include guidelines, templates, forms, proformas, flow charts and any material designed to support or supplement policy or procedure.