Higher Degree by Research Conference Grant

The Higher Degree by Research Grant (HDRCG) is open to RMIT Higher Degree by Research (HDR) candidates and is available to assist the professional development of HDR candidates through participation at internationally recognised conferences or workshops both overseas and in Australia.

Please note:

  • applications are now open and will close on 30 September 2014
  • the HDRCG will soon be replaced by the Higher Degree by Research Travel Grant (HDRTG)
  • the HDRTG will also incorporate fieldwork and research- related travel, in addition to providing funding to assist candidates to participate in internationally recognised conferences and workshops
  • if you wish to travel to a conference in 2014 or January 2015, you will need to submit an application by 30 September 2014 to be considered.

Accessing the Grant

Candidates are not paid directly. In accordance with RMIT Travel Policy:

  1. you must first receive a quote from the RMIT preferred supplier, CT Connections, and
  2. your travel arrangements must be lodged and approved through Trobexis for travel insurance purposes
  3. contact your School for further clarification.

Candidates who make private travel arrangements cannot seek reimbursement from this travel grant.


To be eligible for this grant:

  • your conference paper/poster/abstract must be peer reviewed by conference organisers
  • you must be currently enrolled in an RMIT higher degrees by research (HDR) program
  • you must not be a member of RMIT staff with access to research funds*
  • you must not be at risk**
  • you must not have exceeded maximum duration of candidature at the start date of the conference
  • you must not have submitted your thesis/project for examination by the start date of the conference
  • you must not be on leave of absence during the conference dates:
    • you must have completed your Confirmation of Candidature, and have received an official satisfactory outcome approved by School of Graduate Research (SGR) by the start date of the conference
    • please allow four to six weeks for the review of your milestone presentation (please note that no special consideration will be available for candidates who have applied for travel grants within the milestone approval process)
    • if you are awarded the grant, the offer will be conditional on approved satisfactory Confirmation of Candidature)
  • you must ensure attendance at the conference is recommended by your primary supervisor through a submitted online recommendation form
  • you must submit a complete application at least 6 weeks prior to the start of the conference.

*Applicants who are members of staff will be required to submit a letter from their manager at the School where they are employed confirming that they do not have access to such research funds.

** If you are currently at risk please supply a copy of your Candidate Action and Support Plan (CASP) (DOC, 110KB) detailing how the conference fund will assist in improving your academic performance.

Doctoral candidates may receive up to two grants during their Doctoral study.

Masters by research candidates may receive only one grant during their Masters study.

Value and duration

The grant offers one-off awards. They are worth:

  • up to $2000 for an overseas conference or workshop
  • up to $1000 for a conference or workshop in Australia or New Zealand.

How to apply

PLEASE NOTE: Applications are now open and will close on 30 September 2014.

To be eligible for this grant you must:

1. submit the online application form (login required)
2. ensure your primary supervisor has submitted the online recommendation form (login required) supporting your attendance at the conference, and providing their recommendation of the conference quality
3. submit a copy of the official written acceptance of your paper/poster from the conference/workshop organisers OR provide written acceptance of your paper/poster once available (PLEASE NOTE: applications can still be lodged prior to you gaining acceptance).


Please ensure that you allow sufficient time to process your application.

  • Ensure that you allow sufficient time to obtain the required proof that the conference proceedings are being peer reviewed and that your paper has been accepted.
  • Must have successfully completed the Confirmation of Candidature milestone:
    • The School/College will make recommendations to SGR within two weeks of the milestone presentation
    • The SGR will then review the recommendation within two weeks and decide on the milestone outcome (Please note: The review process from milestone presentation to approval may take approximately four to six weeks and cannot be expedited.)
    • Please refer to milestone process under confirmation of candidature or contact your HDR Administrator with any questions.
  • Conference Grant Application turnaround time is approximately four weeks.

Terms and conditions

If awarded this grant you must submit a report to the SGR detailing your experience within six weeks of returning from the conference through the completion of the online Higher Degree by Research Conference Grant feedback report (login required).

Candidates who fail to provide this report to the SGR will be ineligible for future funding.

Further information

HDR candidates are encouraged to apply for additional funding support (e.g. enrolling school or conference organisers) where possible. Submission of an application does not guarantee funding, and money provided by this grant may not always cover the full cost of travel. Funding provided is for expenditure on air fares, conference registration fees and accommodation only (excludes food, telephone, taxi, hire car and other incidental items).


HDR Scholarships Officer, School of Graduate Research


+61 3 9925 4389


Please include ‘Conference Travel Grant’ in the subject