Planning for visitors

Protocol manual

Making arrangements for an important visit to RMIT University can be daunting. Conscientious planning, preparation and execution will ensure your visit runs smoothly. This manual has been designed for RMIT-managed on-campus visits and aims to provide:

• a guide and support for RMIT staff to successfully coordinate delegation and official visits to RMIT;
• the background information to understand the broader RMIT requirements in conducting visits to the University;
• information on the issues that need to be considered when planning an RMIT visit;
• useful details, contacts and web links for RMIT resources and facilities

Staff will need to log in to download the protocol manual (DOC, 7.81Kb)

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Forms

A visit request form (DOC, 113Kb is a document that will enable all requests for prospective official visits to be considered. All prospective visitors or staff coordinating such visits should complete this form.

In most cases, an official visit cannot proceed unless this form has been returned to the Senior Adviser, International Relations, by email at least 21 working days before the date of the intended visit.

For high level delegations, International Relations will complete this form for endorsement by the Pro Vice-Chancellor, International and Development, prior to confirming the visit.

All visitor requests are considered carefully. The University reserves the right to decline requests and not all visits will be accepted.

Staff will need to log in to download the following forms:

• Visitor follow up form (DOC, 78Kb)
• Visitors checklist (DOC, 40Kb)

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University Events

University Events is responsible for the planning, co-ordination, implementation and publicising of events hosted by RMIT University. The delivery of a range of high quality events is a key element in realising and maintaining the university’s high profile in local, national and international communities. Events such as visits, seminars, public lectures, functions, openings, launches and conferences raise the public profile and showcase RMIT.

University Events provides advice on the various aspects of event management.