Program and course policy guidance materialThis guideline belongs to the Program and course approval processes (PDF 4.3 MB).
1. Courses may involve travel away from the main location of study in the course. This travel may be a requirement of the course or course offering, or it may be an option available to some students in the course or course offering.
2. Such travel is referred to as:
2.1. a study tour, where the travel is to another country
2.2. a local intensive, where the travel is to a location within the same country but away from the city or town in which the course is mainly located.
3. Courses involving travel do not include:
3.1. inbound study tours; where a group of non-RMIT students visit Melbourne
3.2. short blocks of study (less than one week) completed by RMIT students away from the main location of study in their course or program but within the same country, for example, an excursion
3.3. individual internships/placements.
4. At least one staff member accompanying students on the travel needs to be at least Level 2 CPR first aid qualified.
5. All Health, Safety and Wellbeing (HSW) incidents, and near misses, are to be reported as per the Incident Management and Investigation process (login required).
6. Staff and students are expected to conduct themselves in a professional manner and in accordance with the relevant RMIT policies and codes of conduct:
6.2. Student code of conduct.
7. Research programs may involve travel away from the student’s main location. This travel may be a requirement for the research, such as a fieldwork trip, or it may be an option taken up by some students who are given the opportunity to attend an international conference or seminar.
8. When changing their location for a period of time beyond 3 (three) months students must follow the process described for change of location in the Program duration policy process in the HDR policy suite.
9. An overseas study tour can include a whole course, a component of a course, or an assessment component of more than one course.
10. All RMIT University students travelling overseas on an approved study tour from Australia receive complimentary travel insurance.
10.1. This provision excludes any study tour from a global campus or partner to Australia.
11. The study tour leader is responsible for course development and must ensure:
11.1. the details of the study tour are included in the Part B course guide
11.2. a risk assessment is completed during the course development stage
11.3. a risk mitigation plan is completed no later than one month before the travel departure date.
12. The School Executive Committee (or approved delegate) and the Global Experience Office (GEO) both have the authority to disallow a trip where the risk assessment is high or where unforeseen circumstances arise during the travel that increase the level of risk.
13. Details and guidance on study tour development is provided through the Student Mobility Management Systems (Mobi).
13.1. Contact firstname.lastname@example.org for full guidance on using Mobi.
14. Proposals for study tours must be submitted by the nominated study tour leader or administrative staff for approval through Mobi.
15. Academic approval of study tour courses is part of the normal academic course approval process.
16. Study tour proposals should be submitted in line with deadlines provided in Mobi. Once approved, the GEO will set up the study tour in the Mobi.
17. A unique link will be generated for each study tour and it will then be searchable on Mobi
18. Student applications to participate in a study tour are managed through Mobi
19. Each study tour leader must hold a pre-departure session in collaboration with GEO (or RMIT Vietnam International Office) with students prior to departure.
20. The recommended staff to student ratio is 1:15. The staff to student ratio must not exceed 1:20.
21. In an emergency, RMIT travellers may call International SOS (iSOS) on tel. +61 2 9372 2468, reverse charge from anywhere in the world. On return, the study tour leaders will be required to follow processes in Mobi.
22. Schools may work with Global Experience Third Party (External) Providers to deliver student global experiences.
22.1. The Global Experience Office (GEO) will manage a central list of approved Global Experience Service Providers.
22.2. All approved providers will sign a Global Experience Service Provider Agreement with RMIT.
22.3. Where a staff member wishes to work with a new Global Experience Service Provider, the Provider must first be vetted by the Global Experience office.
23. Where all students in a local intensive course are required to travel, the requirement and likely costs must be stated in the course guide.
24. Before departure, students must be briefed on the travel itinerary and how to perform the assessment task/s in relation to the activities during the travel.
25. The school or college office must hold:
25.1. an itinerary of the travel
25.2. a list of the students who are travelling
25.3. mobile phone contact details for the leader of the local intensive
25.4. contact details for any accommodation.
Status & details
Custodian: Academic Registrar
Operational responsibility: Program and Course Administration, ARG
Effective from: 23 April 2018
Last updated: 4 March 2019
Document reference: POL/2018/00010[V2]