Academic Board Regulations

Makes provisions about the membership of the Academic Board, and provides for meetings of the Academic Board.

1. Purpose

(1) The purpose of these Regulations is to:

a) define the purpose and functions of the Academic Board

b) make provision for the membership of the Academic Board

c) make provision for the appointment of the Chair and Deputy Chair of Academic Board; and

d) provide for meetings of the Academic Board.

2. Authorising Provision

(1) The Academic Board is required to be established by Council pursuant to section 20 of the Royal Melbourne Institute of Technology Act 2010.

(2) The functions of the Academic Board are established under Part 4 of the RMIT Statute No. 1 (Amendment No. 2).

(3) These Regulations are made pursuant to sections 28, 29 and 30 of the Royal Melbourne Institute of Technology Act 2010 and Part 4 of the Statute No. 1 (Amendment No. 2).

3. Definitions

(1) In these Regulations, unless the contrary intention appears:

academic staff means those higher education employees of the University within the meaning of the collective agreement or award that applies to Higher Education employees, appointed to an established position and being not less than 0.5 of a full time position.

professional staff means those professional, administrative, clerical, computing and technical employees of the University within the meaning of the applicable collective agreement or award appointed to an established position and being not less than 0.5 of a full time position.

senior academic staff means academic classification levels C, D and E within the meaning of the applicable collective agreement or award appointed to an established position and being not less than 0.5 of a full time position

senior teaching staff means classification level Senior Educator Level 1, Senior Educator Level 2 and Senior Educator Level 3 within the meaning of the applicable collective agreement or award appointed to an established position and being not less than 0.5 of a full time position

teaching staff means those VE employees of the University within the meaning of the collective agreement or award that applies to VE employees appointed to an established position and being not less than 0.5 of a full time position.

4. Purpose and functions of the Academic Board

(1) The Academic Board is the principal academic governing body responsible for oversight of RMIT's academic affairs across the RMIT Group.

(2) The responsibilities of the Academic Board are derived from:

(a) its functions established in the RMIT Statute No. 1 (Amendment No. 2).

(b) the academic governance requirements of the Higher Education Standards Framework (Threshold Standards) 2015, namely that the Academic Board is the body that oversees Academic Governance across the RMIT Group.

(c) the Standards for Registered Training Organisations (RTOs) 2015, Part 4, RTO governance and administration

(3) Consistent to the purpose and functions noted above, Academic Board is responsible for governance of all aspects of the University’s academic mission inclusive of learning and teaching, scholarship, research and research training.

(4) The Academic Board fulfills its responsibilities by monitoring and providing oversight of the following:

a) academic quality, standards and outcomes;

b) academic and research integrity;

c) academic innovation and risk; and

d) academic freedom.

5. Membership of the Academic Board

(1) Membership of the Academic Board comprises:

a)    ex officio members:

            i. Chancellor (or nominee)

            ii. Vice-Chancellor and President

            iii. Deputy Vice-Chancellor Education and Vice-President

            iv. Deputy Vice-Chancellor Research and Innovation and Vice-President

            v.  Deputy Vice-Chancellor Global Development and Vice-President

            vi. Pro Vice-Chancellor Business and Law and Vice-President

            vii. Pro Vice-Chancellor Design and Social Context and Vice- President

            viii. Pro Vice-Chancellor Science, Engineering and Health and Vice-President

            ix. Executive Director, Vocational Education

            x. Director, Library Services

            xi. Associate Deputy Vice-Chancellor (Education)

            xii. Associate Deputy Vice-Chancellor Education (Quality and Enhancement)

            xiii. Associate Deputy Vice-Chancellor, Research Training and Development

            xiv. Associate Deputy Vice-Chancellor, Research Capability

            xv. Academic Registrar

            xvi. President, RMIT Vietnam or nominee

            xvii. President, RMIT University Student Union

            xviii. one (1) Aboriginal and/or Torres Strait Islander academic nominated by the Chair of Academic 

              Board

             xix. University Secretary

             xx. Deputy Pro Vice-Chancellor & Professor of Indigenous Education and Engagement

             xxi.  Aboriginal and/or Torres Strait Islander Elder in Residence

             xxii. Academic Director, RMIT Online

             xxiii. Chief Executive Officer, RMIT Training

b)    two Heads of School, Deans or Executive Deans from each college, one from higher education and one from vocational education, elected by the academic staff and teaching staff of each college

c)     two (2) senior academics/teaching staff in a non-executive role from each College elected by the academic and teaching staff of each College

d)    two (2) academic staff from each college, elected by the academic staff of each college

e)    one (1) member elected by and from the postgraduate students of the University

f)      one (1) member elected by and from the higher degree by research students of the University

g)    two (2) members elected by and from the undergraduate students of the University

h)    two (2) members elected by and from the students enrolled in VE or associate degree programs of the University

i)      two (2) members elected by and from the professional staff

j)      five (5) members elected by and from the academic staff

k)     five (5) members elected by and from the teaching staff

l)      two (2) members elected by and from the professors of the University occupying a Level E appointment, not including honorary or adjunct professors.

(2) Regulations 4(1)(d), (h), (i) and (j) include employees of the University at Executive Level 1, Heads of School, Deans and Directors.

(3) The University Secretary, or nominee is the secretary of the Academic Board.

5. Term of office and vacancies

(1) An elected member:

a) holds office for a period of two (2) years except that student members will hold office for a term of one (1) year, and

b) assumes office on the first day of January following the member’s election unless the member is replacing a vacancy under section 5(2), in which case the elected member may assume office at the next meeting.

(2) Where a member of the Academic Board:

a) elected by staff ceases to be a member of staff, or

b) elected by enrolled students, ceases to be an enrolled student,

that member ceases to be a member of the Academic Board and the vacancy thereby created is a casual vacancy.

(3) Any vacancy created in the membership of the Academic Board is dealt with in accordance with the provisions of the Elections Regulations.

(4) Where an elected member of the Academic Board is to be absent from the University for a period exceeding six (6) months a person may be appointed by the chairperson to the Academic Board for the duration of the absence of the elected member.

(5) All elections to the Academic Board must be conducted in accordance with the Statute and Elections Regulations, unless otherwise specified.

6. Election of Chair and Deputy Chair of Academic Board

(1) The Board shall in every second calendar year elect from amongst its members a chairperson and deputy chairperson who will hold office for a period of two (2) years.

(2) The chairperson must be a senior academic or senior educator in a non-executive role. Academic Board members who wish to have this rule waived for them or other Board members may develop a case for consideration by the Chair. The Chair in turn can decide whether the case is sufficiently strong to take it to the Board for their support.

(3) A call for nominations to members of the Academic Board for the position of chairperson and deputy Chairperson is made by the Board secretary not less than twenty (20) working days prior to the first day of the ballot period.

(4) Nominations for the position of chairperson and deputy chairperson may be submitted to the Board secretary no later than five (5) working days prior to the first day of the ballot period.

(5) If more than one nomination is received for each position, the Board secretary will conduct an election for that position.

(6) The Board secretary, not later than three (3) working days prior to the first day of the ballot period, notifies members of the Academic Board of:

a) the nominations received, and

b) the process for voting (by secret ballot)

6. Meetings of the Academic Board

(1) Meetings of the Academic Board are conducted in accordance with the Standing Orders of Academic Board.

7. Revocation of Regulations

(1) On the commencement of these Regulations the following Regulations are revoked:

a) Regulation 2.8.1 The Academic Board – Membership.

Version 1

Seal affixed by the authority of Council on 14 November 2013

POL/2013/00199[V1]

Version 2

Seal affixed by the authority of Council on 5 March 2014

POL/2013/00199[V2]

Rationale:

Part 2, Paragraph 1 Membership of the Academic Board, clause 1 (a)(v) amended to include the position Executive Director, Vocational Education as an ex officio member of the Board.

Version 3

Seal affixed by the authority of Council on 7 May 2014

POL/2013/00199[V3]

Rationale:

Part 1, Paragraph 3 Definitions, and Part 2, Paragraph 4, clause 1 (b) and (f) amended to update terminology from “VET” to “VE”

Version 4

Seal affixed by the authority of Council on 25 May 2015

POL/2013/00199[V4]

Rationale:

Part 2, Paragraph 4 Membership of the Academic Board, clause (1)(a) amended to include President, RMIT Vietnam or nominee.

Version 5

Seal affixed by the authority of Council on 8 December 2015

POL/2013/00199[V5]

Rationale:

Part 2, Paragraph 4 Membership of the Academic Board, clause (1)(a) amended to include President, RMIT University Student Union.

Version 6

Seal affixed by the authority of Council on 29 April 2016

POL/2013/00199[V6]

Rationale:

Part 2, Paragraph 4 Membership of the Academic Board, clause (1)(a) amended to remove Head, Global Management Hub, and include one nominee of the Deputy Vice-Chancellor Research and Innovation, and one Aboriginal or Torres Straight Islander academic nominated by the Chair, Academic Board, and inclusion of Executive Deans in clause (1)(b).

Version 7

POL/2013/00199[V7]

Rationale:

Part 4 Paragraph 1 Membership of the Academic Board, amended to reflect changes in the organisational structure of Education Portfolio (clause a) vi.) and to reflect a title change for an ex-officio position (clause a) viii.).

Part 4 Paragraph 1 Membership of the Academic Board amended to include two new ex-officio membership positions one nominee of the Policy and Impact Team (clause a) xv) and the University Secretary (clause a) xvi.)

Part 4 Paragraph 3 Membership of the Academic Board amended to reflect that the University Secretary or nominee is the secretary to the Board in line with academic governance reforms.

Version 8

POL/2013/00199[V8]

Rationale:

Part 4 Paragraph 1 Membership of the Academic Board amended to include an additional ex-officio membership position for the position “Deputy Pro Vice-Chancellor & Professor of Indigenous Education and Engagement”.

Version 9

POL/2013/00199[V9]

Rationale:

Part 4 Paragraph 1 Membership of the Academic Board amended to reflect title changes for two ex-officio positions (clause a) v) and vii).

Part 4 Paragraph 1 Membership of the Academic Board amended to include an additional ex-officio membership position for the position “Aboriginal and/or Torres Strait Islander Elder in Residence”.

 

Version 10

Academic Board Regulations

1. Addition of new section 'Purpose and functions of the Academic Board' 

2. Changes to ex-officio membership to:

Add:

5. (1) a) iii. Deputy Vice-Chancellor Education and Vice-President

5. (1) a) iv. Deputy Vice-Chancellor Research and Innovation and Vice-President

5. (1) a) v. Deputy Vice-Chancellor Global Development and Vice-President

5. (1) a) vi. Pro Vice-Chancellor Business and Vice-President 

5. (1) a) vii. Pro Vice-Chancellor Design and Social Context and Vice-President 

5. (1) a) viii.   Pro Vice-Chancellor Science, Engineering and Health and Vice-President 

5. (1) a) xii. Associate Deputy Vice-Chancellor Education (Quality and Enhancement) 

5. (1) a) xiv.   Associate Deputy Vice-Chancellor, Research Capability 

5. (1) a) xxii.   Academic Director, RMIT Online 

5. (1) a) xxiii.  Chief Executive Officer, RMIT Training 

Remove:

4. (1) a) Vice Presidents (replaced with specific position titles noted above)

4. (1) a) Director Students (Wellbeing and Inclusion)

4. (1) a) one (1) nominee of the Policy and Impact Team 

Two minor amendments to existing ex-officio positions: 

5. (1) a) v. University Librarian & Executive Director Student Success amended to 'Executive Director University Services'

5. (1) a) one (1) Aboriginal and/or Torres Strait Islander academic nominated by the Chair of Academic Board, on the advice of RMIT's Aboriginal and/or Torres Strait Islander academics amended to 'one (1) Aboriginal and/or Torres Strait Islander academic nominated by the Chair of Academic Board'

3. Changes to elected membership to include the addition of one (1) member elected by and from the higher degree by research students of the University

4. Addition of new section 'Election of Chair and Deputy Chair of Academic Board'

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Acknowledgement of country

RMIT University acknowledges the people of the Woi wurrung and Boon wurrung language groups of the eastern Kulin Nations on whose unceded lands we conduct the business of the University. RMIT University respectfully acknowledges their Ancestors and Elders, past and present. RMIT also acknowledges the Traditional Custodians and their Ancestors of the lands and waters across Australia where we conduct our business.

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