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To view your research outputs, projects, collections, and activity in the Research Repository, log in and look for the My Data tab.

Once you add your research outputs, this section will show your data.

1. Once logged into your Research Repository account, select the My Data tab and click the +Create a new item button.

2. A new tab opens, and you can upload files and fill in metadata as described below.

3. Click on Browse files button and select your file.

4. To upload folders of files, use the Browse for folders button.

Tips on how to fill out each of the fields can also be viewed by clicking the (i) icon to the right of each field. Any field with an asterisk is a required field.

1. Insert a Title.

2. Ensure your current Group is End User.

3. Select the Item type.

4. Add Authors.

You can rearrange the order in which the authors appear and remove yourself as an author if you are uploading on behalf of someone. You can also search by entering the email address or ORCID (if the author has synced their ORCID to their Research Repository account) of the author you want to add. To add an author who doesn’t have a Research Repository account, select Add author details and enter their name, email address (optional), and ORCID (optional).

5. Select a Category.

These are taken from the Australian Fields of Research classification system. You can choose more than one and either select from the drop-down menu or search for your subject area. If you can’t find exactly what you’re looking for, we recommend finding the best option and getting more specific in the Keywords section.

6. Add Keyword(s).

These should be more specific than the category and help others find your research.

7. Write a Description.

This should include any relevant information that pertains to your research - this might include information about the methodology, approval for data collection, or legal or ethical requirements. This should be a minimum of 50 words in length to adequately describe the research value of your outputs and assist your readers to appreciate and understand its content.

8. Add Funding information related to your data.

When typing in your funder information, funders will automatically begin to populate. To add funding information that doesn’t appear, just type the funder information into the field and don’t select anything from the drop-down menu. Once you’ve published the item, you can click on the Funding information to see more information.

9. Add links to other research objects using Related Materials and provide information on the relation types.

If your data supports a published paper, be sure to add the paper's DOI here and use 'Is Supplement To'. The dataset can then be linked by databases. Select Is Published in as the relation type. This will ensure harvesting back to RMIT Elements.

10. Select a License.

This will determine how others can reuse your data. You can choose from a number of licenses based on your reuse requirements.

Optionally, from Top Right Hand Side of Screen: [???? WE NEED INSTRUCTIONS IN TEXT - WHAT DO THEY NEED TO DO HERE?]

Edit the timeline - edit the ‘Publication Date’ and Online publication date'. The year from this date is used in the formatted citation on the public item page.

12. Add a custom thumbnail.

This is an image that will be displayed in search results. The image is not included with the files you describe with metadata - it is purely cosmetic and a way to make your research stand out.

13. Check Publisher Open Access Policy – Use this option to find your journal’s open access policy.

1. Click the Apply embargo or add embargo and restricted access link on the right side of the page.

2. Select a time period for the embargo; for permanent embargoes, select 'permanent embargo' at the bottom of the dropdown menu.

3. Choose whether the embargo is on the files only or on the entire content (files and metadata).

4. The item owner can also change the title of the embargo (the standard text is 'File(s) under embargo') and add an optional reason as to why this item is under an embargo. This is useful for people who are viewing the public metadata record.

Check submission to ensure accuracy: 

• Ensure your data does not breach the 'Data Protection Act' 
• Ensure you have removed any private or identifying information  
• Ensure you have documented permissions, if containing works where the copyright owner is not yourself 
• Ensure your item does not breach any re-use license conditions such as Creative Commons licensing 
• Ensure that by making your work available open access, your work isn’t breaching any of your signed publisher contracts or those of research partners
• Ensure you have added a copyright statement for the benefit of your readers 
• Ensure you and your co-authors have agreed on and allocated a Creative Commons re-use license for the benefit of your readers.

Click Save Changes and then Submit for review. Some research outputs don’t require review; in which case – Click Save Changes and then Publish. 

Once your data is published, the DOI can be shared for publication. Public data can also be shared on social media or private sharing links can be generated in order to share your private data.

Note: The following research output types will be seen in RMIT Elements once the Repository Editor publishes the research output in Research Repository.  

• Journal article 
• Book Chapter 
• Conference Paper 
• Commissioned Report 
• Digital Resource 
• Figure 
• Presentation 
• Poster 
• Software / Code 
• Preprint 
• Data Management Plan 
• Dataset 
• Open Education Resource  
• Creative work 
• Design 
• Composition 
• Book 
• Scholarly edition 
• Performance 
• Creative work 
• Media

1. Navigate to My data.

2. Hover over the item's information.

3. Click on the pencil on the right of the research output.

Here is an example of two published items in My data:

The first item has been clicked on, resulting in a blue border and a new tab opened to the metadata entry form. Refer to the Adding descriptive metadata secion of this article for more information.

As the item is published, changes to the metadata field or the file itself will trigger a new version once you click Publish, but the DOI remains the same.

If you wish to change the file/s, you will first have to delete the existing file. To do this:

1. At the top of the edit item page, click on the Manage files link in the file section (top of the page).

The Manage files link is highlighted.

2. Once the window opens, you can click the X to the right-hand side.

3. The manage files popup from the metadata entry form.

Clicking the three dots reveals the delete option for the existing file.

4. You can then click Add files or click Apply changes and drag and drop a new file on the metadata entry page.

5. Click save changes to save privately only or click the Submit for Review button to save and submit the new version to administrators for review and publication.

Private items can be edited/deleted the same way as public items (outlined above). Remember to click save changes and this will not create a new version.

Go to the Collections tab under My Data.

2. Click Create a new collection.

3. Complete the sections with a green dot next to them to make it public.

• Title
• Authors
• Categories
• Keywords
• Description
• Funding
• Groups
• Related Material
• Resource DOI
• References
• Privacy Settings

4. Click Save changes once you’ve completed the form.

There are two ways to add data to a collection:

1. Once you’ve created the Collection, select Add public items or My data.

If you select from public items, you can search and select the items you wish to add to your collection. The same process applies if you choose from your data.

2. If you find a public item you wish to add to a Collection, simply select + Collect and choose the Collection to add it to.

1. Under the Collection tab find your collection’s card.

2. Click the Manage button on the right side of the card, click Preview Collection to preview before publishing.

3. Under the same menu, click Publish Collection to publish the collection to the Public.

A project can be created by filling out a project form:

1. Under My Data, click on the Projects tab.

2. Click on Create a new project.

3. Fill out the form with the following details to create a project:

• Title
• Invite members from within RMIT University or outside of it
• Description
• Funding
• Project Type (Note: Project will use storage against either the individual or group)

See your live project by selecting View Project from the Manage menu.

1. Click Manage and select Publish Project.

See your live project by selecting View Project from the Manage menu.

1. Click Manage and select Publish Project.