Exchange registration guide
Steps to register for exchange
Information sessions give you a comprehensive understanding of exchange programs and the registration process. We strongly recommend attending a session if you are considering an exchange.
Sign-up early in the semester to give yourself plenty of time to research your options.
It is your responsibility to ensure you meet the <eligibility requirements> for student exchange before you register. If you do not your registration will not be successful.
Step 2: Research and nominate up to four host partners that meet your course/language/budget criteria
Use the host partner list to research the options for your study level and discipline.
Each host partner has a limited number of exchange places available. To give an indication of how competitive a host institution is and how many exchange places are available, each host institution is graded:
High Availability - usually more exchange places available than applicants
Possibly more funding available
GPA Requirement: >2.0
Moderate Availability - usually similar exchange places available to applicants
GPA Requirement: >3.0 (approximately
Low Availability - usually more applicants than exchange places available
Very popular destination
GPA Requirement: >3.5
Closed - currently no exchange places available
You need to nominate up to four host institutions, in order of preference. Make sure you are happy with all of your preferences, if we are unable to nominate you to your first preference you may be nominated to your second, third, or fourth preference.
Things to consider when researching host institutions and destinations:
- The host institution’s grading; at least one of your host preferences should be graded ‘Green’
- Course offering; sufficient courses in your study area, in the semester(s) that you will be on exchange, that are available to exchange students
- Courses are in English or in a language of instruction for which you are eligible. Some partners that teach in a foreign language may require proof of competency in that language
- Does the host institution offer additional services that you require; for example, disability support
- The climate, culture, geographical situation, language(s) spoken and political situation
- The estimated cost of living in the host country for the duration of your exchange
- Accommodation options and/or services that suit your lifestyle and needs
- Will you meet your academic, personal and professional goals during your exchange if you attend this institution; for example, complete an internship and/or learn a new language
If your preferred host institution is not an RMIT host partner, you may still be able to study with them as a study abroad (full-fee paying) student - please speak to a GEO advisor.
In order to determine how far you’ve progressed in your RMIT program structure and what courses you have remaining, consult your school’s Program Coordinator (Business Central for College of Business students) about how an exchange program can fit into your RMIT program structure.
It is possible to take courses at a host institution to meet the requirements of core courses, program electives or general electives.
Use the course equivalency database to narrow down your list to host partners with compatible with courses. This database holds a list of RMIT courses that have been approved as equivalent to courses offered at host institutions.
Remember the course equivalency database is not a comprehensive list of what could be studied at each host institution; the database is a guide only. Host partner courses are subject to change so make sure you visit the host institution webpage for more information. Study plans are individual to each student and prior approvals do not guarantee future approval.
When considering courses, make sure that:
- They are available to exchange students
- They are offered in the semester(s) that you will be on exchange
- They are offered in English or in a language of instruction for which you are eligible
- You meet any prerequisites associated with the course
When searching for compatible courses at your preferred host institutions, please keep in mind that using RMIT general electives will increase your study options and increase the chances of your study plan being approved.
RMIT’s online application portal is called ‘Mobi’. Once you have completed the steps above, you can create an account in Mobi (just follow the prompts and use your student log-in).
Once logged-in, select ‘Semester/Year Exchange’ and click ‘Apply now’. (If you do not see the ‘Apply now’ button you have probably missed the registration window.)
Follow the prompts to complete your registration. Remember that incomplete registrations cannot be processed - so check carefully that you have filled out all of the required fields and ask GEO for advice if you are unsure about anything.
Important note for postgraduate students: you must upload an academic letter of reference from your program manager/leader with your online registration.
- Semester 1 Exchange: Registration opens 15 April and closes 15 May
- Semester 2 Exchange: Registration opens 1 September and closes 30 September
Once registration is closed, the Global Experience Office will assess your registration.
If your registration is successful, you will receive your host institution nomination via the online application portal Mobi on or before 31 May (Semester 1 Exchange) or 15 October (Semester 2 Exchange).
A nomination is not an acceptance by the host institution. Acceptance by the host institution is dependent on you submitting your approved study plan (Step 5), and successfully applying to the host institution (Step 6).
Once you have received your nomination, you will be invited to a Get Set Nomination Briefing. At the briefing session we will give you all of the information you need to finalise your nomination.
Don’t forget to accept (or withdraw) your nomination in Mobi before you begin Step 5.
Step 5: Create a study plan and get approval from your school by the study plan deadline (August and December each year)
The study plan is a signed agreement between you and your RMIT Program Coordinator to approve the courses you will undertake while on exchange. An approved study plan ensures you will receive credit towards your RMIT program for your overseas courses.
To assist you with completing your study plan, please book a session with your Global Experience Advisor, whose details you will find in your Mobi nomination.
You must prepare a draft study plan for your session - your study plan should be based on your initial research and the courses you listed in your exchange registration.
Global Experience Advisors will meet with you individually to discuss the following items:
- Study plan and approval of general electives
- Course equivalency guidelines
- Host institution details
- Next steps in the process
Determine what courses you are able to take while overseas.
- Do you need to take courses overseas that are similar to your core courses at RMIT?
- Or do you have free electives and have flexibility to select any courses you would like to take overseas?
- If you are not sure, ask your RMIT Program Coordinator.
Find 6 to 8 courses at your nominated host institution that are equivalent to your RMIT courses. You study load while overseas will be equivalent to 3 to 4 courses (36 to 48 RMIT credit points) per semester, however we recommend your study plan lists 6 to 8 courses (approx. 60 credit points) to allow for unexpected unavailability of courses on arrival at the host institution.
The study plan has a helpful credit equivalency table. We recommend you seek approval for a minimum equivalent of 60 RMIT credits in order to allow for unavailability of courses upon arrival at the host institution.
Source course outlines for all the courses for which you are requesting approval. The outlines should include: course code, title, credit points, hours, study level, topics covered, assessments, etc. The more detailed the course outlines are, the easier it will be for your School to assess the courses.
Some exchange partners use different terminology, for example; courses may be called subjects or units, course list may be called catalogue etc.
If course information is not available for the future semester/s, use the previous semester or year.
Some countries have different semester periods. Generally, RMIT Semester 1 (Feb) = Spring Semester (Jan-May), RMIT Semester 2 (July) = Fall/Autumn Semester (Aug-Dec)
If you are not sure where to find a course list and/or course descriptions, please contact RMIT Global Experience for assistance.
7.5 ECTS (European Credit Transfer System) points are generally considered to be equivalent to one RMIT 12 credit point course. A minimum full-time load will generally be considered to be 30 ECTS points.
No course less than 5 ECTS points will on its own be deemed equivalent to one RMIT 12 credit point course in the College of Business. Combinations of courses may be considered (e.g. two courses of 3 ECTS credits may be considered to be equivalent to one RMIT 12 credit point course).
After discussing your study plan with a Global Experience Advisor, and actioning any recommendations, submit your study plan to your Program Coordinator (Business Central for College of Business students) for approval. If you are unsure who your Program Coordinator is, please ask your School Administration Office.
Submit your finalised Program Coordinator approved study plan via the online application portal Mobi by the following deadlines:
- Semester 1 Exchange: 1 August
- Semester 2 Exchange: 15 December
Make sure you keep a copy of the approved study plans for your records.
Step 7: If successful, you will be notified and you can start to make travel arrangements (flights, visas etc.)
Following your application to your nominated host institution, your host institution will send notification of the outcome of your application, either to GEO or directly to you. If the latter, please notify RMIT Global Experience of the outcome of your application.
Once you have received your official acceptance from the host institution, you can start to make travel arrangements such as flights and visas.
Pre-departure Symposiums are facilitated by RMIT staff, Global Experience Peer Advisors and Global Experience Ambassadors.
The symposium is a great way to prepare for your global experience – it combines advice and first-hand experience from returned students, with tips and strategies from experts on your health for coping with the initial culture shock or unexpected situations.
There is an opportunity to address specific questions to the returned student panel at the end of the symposium.
College & School specific instructions
If you are a student from the School of Architecture, you will be required to submit a portfolio of your work to John Doyle in advance of the registration deadline. The School of Architecture will assess the portfolios and confirm to the Global Experience Office which students are approved for nomination.
Architecture students will be able to receive credit for the following courses only while on exchange:
Studio 7 : ARCH 1330- 24 CP
Studio 8: ARCH 1333- 24 CP
ARCH 1338 (architecture design elective): 12 CP
ARCH 1339 (architecture design elective): 12 CP
ARCH 1340 (architecture design elective); 12 CP
Upon return from your exchange you are required to submit an additional portfolio which includes the work that you produced on exchange to John Doyle.