Step 1 – Authentication Stamp


Prior to submitting your award or University document to the Department of Foreign Affairs and Trade (DFAT) it must be authenticated and signed as a 'true and accurate record' by Office of the Academic Registrar.

Copies must be certified by an Australian notary public after it has been authenticated by RMIT. The notarial certificate should state the record has been verified with the issuing institution. A statement by a Notary that the document is a ‘true copy’ does not satisfy the verification requirement.

Please contact the Office of the Academic Registrar on +61 3 9925 8609 or to make an appointment. RMIT does not charge for this service.

If you are sending an original document or copy for authentication please send your documents in a return reply paid envelope* to:

Authentications - Office of the Academic Registrar
RMIT University
GPO Box 2476
Melbourne VIC 3001 Australia

*RMIT can arrange to forward your authenticated document to DFAT or a nominated Australian notary public office provided all complete paperwork is included. Postage may be an additional charge. Please contact the office for more information.


Step 2 – Apostille Stamp


The Department of Foreign Affairs and Trade (DFAT), through the Australian Passport Office in your capital city will certify that a signature, stamp or seal on an official Australian public document is genuine.  

The authentication or apostille is then signed by DFAT staff and sealed with a wet and a dry seal. For further information regarding document requirements including fees and charges, locations and the form to lodge documents refer to the Smartraveller page: Legalising documents.

Please contact the Department of Foreign Affairs and Trade (DFAT) on 1300 935 260 or to make an appointment.

IMPORTANT NOTE: DFAT will not accept walk in appointments.



For further information please refer to the following websites:



Smart Traveller -

For Award Verifications please visit RMIT Award Verification Request page -