Authentication Certificate and/or Apostille
Verification of hard copy academic statements is currently unavailable
In response to the COVID-19 virus, RMIT has taken precautionary measures to ensure the health and safety of our staff and students. As a result, all face-to-face services are currently unavailable. Unfortunately, this means we are currently unable to verify any hard copy academic statements.
An interim process has been agreed upon with the Department of Foreign Affairs and Trade, and verification of RMIT academic statements for an Authentication Certificate and/or Apostille can now be issued by email. Please contact email@example.com for further information.
Step 1 – RMIT Verification Stamp
Prior to submitting your RMIT document to DFAT it must be verified and signed as a 'true and accurate record' by authorised staff in the Office of the Academic Registrar.
RMIT does not charge for this service.
If you are submitting a copy of your RMIT document to DFAT it must be notarised by an Australian notary public after it has been verified by the Office of the Academic Registrar at RMIT. A notary public lawyer is not the same as a Justice of the Peace (JP). The notarial certificate should state the record has been verified with the issuing institution. A statement by a Notary that the document is a ‘true copy’ does not satisfy the verification requirement. Services provided by an Australian notary public will incur a fee.
Contact the Office of the Academic Registrar
Please contact the Office of the Academic Registrar by phone +61 3 9925 8609 or email firstname.lastname@example.org to make an appointment. You can arrange for someone else to attend on your behalf.
Post your RMIT document in a return reply paid envelope* to:
Authentications - Office of the Academic Registrar
GPO Box 2476
Melbourne VIC 3001 Australia
It is recommended that you send your RMIT document via Courier service or Registered Post.
Step 2 – DFAT Authentication Certificate and/or Apostille
The Department of Foreign Affairs and Trade (DFAT), through the Australian Passport Office will certify that a signature, stamp or seal on an official Australian public document is genuine. The authentication or apostille is then signed by DFAT staff and sealed with a wet and a dry seal.
For further information regarding document requirements including fees and charges, the document legalisation request form and Australian Passport Office locations refer to the Smartraveller page: Legalising documents.
Contact the Department of Foreign Affairs and Trade (DFAT)
You can lodge in person at an Australian Passport Office in Australian capital cities. Lodgment in person is by appointment only. Please contact 1300 935 260 to make an appointment. You can arrange for someone else to attend on your behalf.
Business hours for lodgments are from 8:30am until 1pm, Monday to Friday.
We will not accept your documents if you do not have an appointment.
Mail your document(s), document legalisation request form and a self-addressed return envelope to:
Australian Passports Office Authentications Section
GPO Box 2239
Melbourne VIC 3001 Australia
DFAT recommends that you send your document via registered post, include a self-addressed registered post envelope for its safe return and keep a copy of both tracking numbers.
For further information please refer to the following websites:
DFAT - http://dfat.gov.au/about-us/our-services/apostilles-authentications-certificates-of-no-impediment-to-marriage/Pages/apostilles-authentications-and-certificates-of-no-impediment-to-marriage.aspx