Step 1 – RMIT Verification Email

Prior to submitting your RMIT academic statement/s to DFAT they must be verified by authorised staff in the Office of the Academic Registrar.

RMIT can verify your academic statement/s as a ‘True and Correct Copy’ of the original by email for the purpose of obtaining an Apostille and/or Authentication Certificate from the Department of Foreign Affairs & Trade (DFAT). 

Please email a PDF copy of your academic statement/s or submit via 
My eQuals to RMIT verification will be provided by return email and this email must be submitted with your academic statement/s to DFAT for legalisation. RMIT does not charge for this service.

Contact the Office of the Academic Registrar
By phone or email
If you have any questions you can contact the Office of the Academic Registrar by phone on +61 3 9925 8609 or email

Step 2 – DFAT Legalisation

The Department of Foreign Affairs and Trade (DFAT), through the Australian Passport Office will certify that a signature, stamp or seal on an official Australian public document is genuine. The authentication or apostille is then signed by DFAT staff and sealed with a wet and a dry seal.

For further information regarding document requirements including fees and charges, the document legalisation request form and Australian Passport Office locations refer to the Smartraveller page: Legalising documents.

Contact the Department of Foreign Affairs and Trade (DFAT)

By Post

Mail your document(s), document legalisation request form and a self-addressed return envelope to:

Australian Passports Office Authentications Section
GPO Box 2239
Melbourne VIC 3001 Australia

DFAT recommends that you send your document via registered post, include a self-addressed registered post envelope for its safe return and keep a copy of both tracking numbers.

To ensure valid applications are made via the DFAT mail process, clients/notaries must make the relevant research and are directed to refer to the information on the DFAT website:

In Person

Lodgement in person will be allowed via appointment ONLY. Appointments can be booked via the website, Simply create your own account and manage your appointments directly. Lodgements without an appointment will not be facilitated.


DFAT can legalise most original Australian public documents overseas. DFAT delivers this service through their embassies and consulates.
Please visit the following webpage for further information

IMPORTANT: DFAT will not accept University documents without the verification email print out. University documents submitted without the verification email will be returned unprocessed.


Do I need to submit the original document or a copy to DFAT?
Please contact the overseas authority who requested your documents to confirm if they require the original document or if they will accept a copy.

If I submit a copy of the document do I need to have the document notarised?
If you are submitting a copy of the document/s they may need to be notarised by an Australian Public Notary after RMIT verification and before DFAT legalisation.

Please see the following webpage for further information on notarial services •

How will DFAT know which documents RMIT verified?
A copy of the RMIT verification email and any attachment(s) will also be forwarded to DFAT to facilitate the authentication certificate and/or Apostille.

Where can I go online to find out more information?
• DFAT page on apostilles and authentications
Smartraveller page on legalising documents