RMIT provides staff and students with great tools that enable safe storage, sharing and access to electronic files through OneDrive, SharePoint and MyDesktop.

OneDrive file storage

  • All staff and students are provided with an Office 365 licence, which includes cloud storage in OneDrive and SharePoint. This means you can store work and study-related files for easy access from any device and eliminate the need to have multiple copies.
  • Share personal work-related files such as drafts and works in progress to OneDrive. To access OneDrive, use your RMIT email address and network password to log in via, then select ‘OneDrive'.


  • SharePoint is a useful site for files that require shared access for a team or workgroup. Every SharePoint site comes with a ‘documents library’ where you can set up folders and manage who can access your team’s files.  
  • Documents containing sensitive information should NOT be uploaded to a site with a ‘public’ setting.
  • Data protection sensitivity labels are also available and, based on the contents of the document, should be applied to every document before you store and/or share data.  Select from Public, Trusted, Restricted, Protected. Click here for more details on what labels must be applied to all data using your RMIT access (staff access only).


  • Use MyDesktop as a secure virtual RMIT desktop for automatic access to your files (and an on-campus experience). Access it from anywhere, from any browser.  Simply go to and log in with your email address and network password. Be sure to disconnect (log off) when you have finished so others can’t access any of your information.

USB/Flash Drives

  • Do not use USB or flash drives. They are easily lost and sensitive information could fall into the wrong hands.
  • Avoid putting someone else’s USB drive into your PC. It may infect your computer with malware.
  • If you find a USB drive in any public place, it’s best to leave it alone.