Course Title: Produce complex desktop published documents

Part B: Course Detail

Teaching Period: Term1 2020

Course Code: OFFC5328C

Course Title: Produce complex desktop published documents

Important Information:

See Canvas

School: 650T Vocational Business Education

Campus: City Campus

Program: C4386 - Certificate IV in Tertiary Preparation

Course Contact: Allan Maree

Course Contact Phone: 3 9925 1601

Course Contact Email: allan.maree@rmit.edu.au


Name and Contact Details of All Other Relevant Staff

Nominal Hours: 50

Regardless of the mode of delivery, represent a guide to the relative teaching time and student effort required to successfully achieve a particular competency/module. This may include not only scheduled classes or workplace visits but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

Pre-requisites and Co-requisites

None

Course Description

This unit describes the skills and knowledge required to design and produce complex desktop published documents.

This unit applies to individuals employed in a range of work environments who require well-developed skills in desktop publishing.  They may be individuals providing administrative support within an enterprise, or others responsible for production of their own documents.


National Codes, Titles, Elements and Performance Criteria

National Element Code & Title:

BSBITU404 Produce complex desktop published documents

Element:

1. Prepare to produce desktop published documents

Performance Criteria:

1.1 Use safe work practices including addressing ergonomic requirements and using work organisation strategies

1.2 Use energy and resource conservation techniques

1.3 Identify document purpose, audience, presentation and final output requirements, and clarify with relevant personnel as required

1.4 Identify organisational and task requirements for desktop published documents to ensure consistency of style and image

Element:

2. Design desktop published documents

Performance Criteria:

2.1 Design document to enhance readability and appearance, according to organisational and task requirements

2.2 Determine document type and assess production and design requirements

2.3 Set up and use master pages, templates and styles to ensure consistency of design and layout

2.4 Set up colour palettes according to organisational and task requirements

Element:

3. Create desktop published documents

Performance Criteria:

3.1 Prepare, format and enter required text

3.2 Import text from other applications and resolve any formatting issues

3.3 Scan or import graphics from other applications and resolve any formatting issues

3.4 Use complex software functions to arrange text and graphics on page, according to organisational and task requirements

Element:

4. Finalise desktop published documents

Performance Criteria:

4.1 Ensure pages and combined graphics and text are composed correctly, to suit organisational and task requirements

4.2 Check numerical sequencing and layout of document is correct, to meet binding and finishing requirements

4.3 Incorporate bleed allowance in margins and borders

Element:

5. Produce desktop published documents

Performance Criteria:

5.1 Review text for possible errors and omissions, and resolve any issues

5.2 Produce completed document in line with required final output

5.3 Name and store text documents, in accordance with organisational requirements and exit application without information loss/damage

5.4 Prepare text documents within designated timelines and organisational requirements for speed and accuracy

5.5 Use manuals, user documentation and online help to overcome problems with document design and production

Learning Outcomes


See Canvas

 


Details of Learning Activities

A range of learning activities are planned for this course including self-paced and collaborative classroom based activities. The self-paced activities will be delivered thought various technology platforms and may include your contribution to discussion threads, reflective journals, quizzes and interactive sessions. The collaborative classroom based activities will include group discussion, group problem solving activities and opportunities to practice your skills. We expect you to participate and contribute in all scheduled learning activities, many of the learning activities will be documented in your online journal and form part of your assessment.


Teaching Schedule

The course BSBITU404 Produce complex desktop published documents is delivered and assessed.  The nominal hours associated with this are a guide only and represent the total teaching time and student effort required to successfully complete the course.  This may include not only scheduled classes but also the amount of effort required to undertake, evaluate and complete all assessment requirements, including any non-classroom activities.

The Teaching Schedule for this course is as follows: 

 

Week

Date - week commencing

Topic

Readings and activities

Assessment

1

10 February 2020

Orientation session:

Prior to training a program level orientation session was held.

Introduction to this course:

How to use Citrix and MyDesktop – this means that every student has access to Publisher no matter if it’s a Mac or PC.

Course requirements

Course support documents

Canvas

Accuracy of enrolment

Assessment requirements/cover sheets

Plagiarism

Appeals

Special consideration/Extensions/Resubmissions

Feedback in this course

Submission requirements

Getting help

 

Resources:

Guidance on writing for see the learning lab: https://emedia.rmit.edu.au/learninglab/

 

To understand WHS in the workplace see the simulated business: http://simbuscommunity.com.au/

 

 

Task 1: Portfolio consisting of four parts:

 

Part A: business letter - individual

Part B: production schedule in Excel - group

Part C: checklist as Publisher - group

Part D: memo - individual

 

Each part is due by Friday 5.00pm in week 5, 9, 13, and 15.

 

 

2

17 February 2020

Topic: Work Health and Safety

Examples of templates and work organisational strategies

The Occupational Health and Safety Act and Regulations aim to keep Victorian workplaces safe.  Discussions about legislation are related to this page: https://www.worksafe.vic.gov.au/occupational-health-and-safety-act-and-regulations

Refer to https://www.worksafe.vic.gov.au/industries and click on “Office work and professional services”.

 

 

Reading: The simulated business website, policies and procedures for WHS.

Worksafe Victoria

 

3

24 February 2020

Topic: Business correspondence as word processing

 

How to:

  • use the logo
  • write a good business letter
  • proofread
  • use a style guide

 

Simulated business ‘Reflective Records’

 

Style Guides

Understanding Style Guides in the branding process

 

Reading: The simulated business website, policies and procedures for WHS.

Worksafe Victoria

 

Activity: find the ‘Reflective Records’ logo in Canvas

 

4

2 March 2020

Topic: prepare to produce desktop published documents.

 

Word processing

Key functions

 

Desktop Publishing

What is Desktop Publishing?

What Is Desktop Publishing Software?

Why is Desktop Publishing important?

 

Activity: Lynda.com publisher training with David Rivers (2016)

 

5

9 March 2020

Topic: prepare desktop published documents

 

Sustainability as reduce, reuse, recycle

 

 

Activity: write the business letter

Part A: business letter due.

6

16 March 2020

Topic: design desktop published documents

 

The colour wheel

Design elements

Copyright free images

Document types

 

 

Activity: design samples show and tell

 

7

23 March 2020

Topic: design desktop published documents

 

Working in teams – key points on interacting

Templates in Excel for planning and production

 

Part B creating a design production schedule using Excel

 

Activity: Working with Excel on Part B

 

8

30 March 2020

Topic: create desktop published documents

 

To-do-lists for DTP phases as planning, preparation using Excel

 

Part B creating a design production schedule that includes % done, phase, task, people, due by, using Excel

 

Activity: Working with Excel on Part B

 

 9

6 April 2020

Topic: create desktop published documents

 

Part B creating a design production schedule that includes % done, phase, task, people, due by, using Excel

 

Activity: Working with Excel on Part B

Part B: production schedule due.
 

Mid-semester break

Mid-semester break

9-15 April Mid-semester break* - includes Easter

10 April Good Friday public holiday

13 April Easter Monday public holiday

14 April Easter Tuesday RMIT holiday

16 April Classes resume (Thursday)

 

 

10

20 April 2020

Topic: create desktop published documents

 

How to use Publisher:

  • Using built-in templates
  • Flowing paragraph text with placeholders
  • Before importing the text from the word  document to Publisher, you should set up master pages, templates and styles and a colour palette.
  • Creating bulleted and numbered lists
  • Saving a document in PDF (options as page and print set up to include bleed and cropping)

Activity: Working with Publisher on Part C

 

11

27 April 2020

Topic: finalise and produce desktop published documents

 

Resolve formatting issue

Make your own style as a guide

Using master pages – put your logo in it, page numbers, make a heading and footer, to meet binding and finishing requirements.

 

Activity: Working with Publisher on Part C

 

12

4 May 2020

Topic: finalise and produce desktop published documents

 

Insert objects and manipulate

Draw and customise shapes

Use the scratch area

Delete objects and frames

Activity: Working with Publisher on Part C

 

13

11 May 2020

Topic: finalise and produce desktop published documents

 

Proofreading your document for errors and omissions

Check margins and borders for bleed allowance

Check organisational requirements – final check with Style Guide

Save as two documents: one as PUB and second as PDF file.

 

Activity: Working with Publisher on Part C

Part C: checklist due.

14

18 May 2020

Topic: finalise and produce desktop published documents

 

What is a business memorandum?

Style of writing for memos

Produce the memo as word processed format

 

 

Activity: Writing the business memo as Part D

 

15

25 May 2020

Topic: finalise produce desktop published documents

 

Produce the memo as word processed format

 

Activity: Writing the business memo as Part D

Part D: memo due.

16

1 June 2020

Feedback and review

 

 

17

8 June 2020

Interviews and resubmissions if required

 

 

 


Learning Resources

Prescribed Texts

There are no prescribed texts for the course. All learning material is provided within Canvas.


References

Further learning materials provided in Canvas.


Other Resources

 

See Canvas

Publisher:

To access the Publisher tutorials, see the RMIT Library to link to Lynda.com for the most current version.

See Publisher 2016 Essential Training.       


Overview of Assessment

In order to achieve competency in this unit, you must provide:

Performance Evidence

Evidence of the ability to:

  • follow organisational and safe work practices including
    • ergonomic requirements
    • energy and resource conservation techniques
  • adhere to organisational requirements for:
    • ensuring consistency of style and image
    • logically sequencing data
    • producing documents within designated timelines
    • naming and storing documents
  • adhere to task requirements when producing documents including:
    • applying consistent formatting
    • using appropriate templates and master pages
    • using appropriate colour palettes
    • using correct layouts
    • providing bleed allowance
    • meeting binding and finishing requirements
  • resolve any issues including:
    • formatting issues
    • errors and omissions
    • problems with design and production.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

 

Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:

  • outline various formatting styles and their effect on formatting, readability and appearance of documents
  • explain organisational requirements for ergonomics, work periods and breaks, and energy and resource conservation techniques
  • identify purposes, uses and functions of desktop publishing software
  • describe purpose and contents of an organisational style guide. Assessment Conditions Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the information and communications technology – IT use field of work and include access to:
  • organisational policies and procedures
  • relevant workplace documentation and resources
  • industry software packages and user instructions. 

 

Feedback

Feedback will be provided throughout the semester in class and/or online discussions.  You are encouraged to ask and answer questions during class time and online sessions so that you can obtain feedback on yur understanding of the concepts and issues being discussed.  Finally, you can email or arrange an appointment with your teacher to gain more feedback on your progress.

You should take note of all feedback received and use this information to improve you learning outcomes and final performance in the course.


Assessment Tasks

You are required to successfully complete all assessment tasks to be deemed competent in this course.  NOTE:  Details about specific tasks and assessment criteria will be included in Canvas.

Assessment Task 1

This assessment task is a portfolio.  You will work on four documents to prove your competence as you show your knowledge and skill when producing desktop published documents and apply work safety guidelines, just as you would in an office environment. 

Part A is business letter

Part B is a design production schedule

Part C is the checklist

Part D is a memorandum


Assessment Matrix

The assessment matrix that maps all the assessments is available on Canvas.

Other Information

Submission Requirements

You should:

     • Ensure that you submit assessments on or before the due date via Canvas. 
     • Always retain a copy of your assessment tasks. (hard copy and soft copy)
     • When you submit work for assessment at RMIT University you need to use the Assessment task document that includes a declaration and statement of authorship.
     • Each page of your assessment should include a footer with your name, student number, the title of the assessment, unit code and title and page numbers.

Late Submission Procedures

You are required to submit assessment items and/or ensure performance based assessment is completed by the due dates.

Extension of Time.  If you are prevented from submitting an assessment item on time by circumstances outside your control, you may apply in advance to your teacher for an extension to the due date of up to seven calendar days.

More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/extensions-of-time-for-submission-of-assessable-work
Form to use is found in the section "How to apply."

Special Consideration. Where more than seven days is needed, you must apply for Special Consideration.  Applications for special consideration must be submitted no later than two working days after the assessment task deadline or scheduled examination.

More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/special-consideration

Resubmission (VE Programs)

If you are found to be Not Yet Competent in a course assessment task (or you do not submit the assessment tasks/attend the assessment) you will be allowed one resubmission.  Your teacher will provide feedback regarding what you need to do to improve and will set a new deadline for the resubmission in Canvas. 

If you are still not meeting the assessment requirements you must apply to your Program Manager in writing outlining the steps you will take to demonstrate competence in your course. Your submission will be considered by the Program Team and you will be advised of the outcome as soon as possible.

Adjustments to Assessment

In certain circumstances students may be eligible for an assessment adjustment. 

More information: https://www.rmit.edu.au/students/student-essentials/assessment-and-exams/assessment/adjustments-to-assessment

Marking Guide (Competency):

You must demonstrate that you have all the required skills/knowledge/elements in the unit of competency you are studying.  You will receive feedback on each assessment task that will inform you about your progress and how well you are performing.

Final Grades Table:   CA Competency Achieved  NYC Not Yet Competent DNS Did Not Submit for assessment

Course Overview: Access Course Overview