Submitting for examination

The following sections set out the process for submitting for examination.

You need to make sure you have viewed the Prior to submission page before reading the information below.

Please refer to the readmission information if you have withdrawn from candidature and seek to apply for readmission to your program for the purpose of examination.

Your thesis/dissertation must conform to the RMIT formatting principles.

An electronic copy of the thesis or dissertation must be uploaded to the HDR digital repository in PDF format.

Your thesis/dissertation must include the following declaration statement.

I certify that except where due acknowledgement has been made, this research is that of the author alone; the content of this research submission is the result of work which has been carried out since the official commencement date of the approved research program; any editorial work, paid or unpaid, carried out by a third party is acknowledged; and, ethics procedures and guidelines have been followed.

In addition, I certify that this submission contains no material previously submitted for award of any qualification at any other university or institution, unless approved for a joint-award with another institution, and acknowledge that no part of this work will, in the future, be used in a submission in my name, for any other qualification in any university or other tertiary institution without the prior approval of the University, and where applicable, any partner institution responsible for the joint-award of this degree.

I acknowledge that copyright of any published works contained within this thesis resides with the copyright holder(s) of those works.

I give permission for the digital version of my research submission to be made available on the web, via the University’s digital research repository, unless permission has been granted by the University to restrict access for a period of time.

All domestic candidates and holders of RRS scholarships also need to include the following sentence.

I acknowledge the support I have received for my research through the provision of an Australian Government Research Training Program Scholarship.

Please then type your name and submission date after the declaration. Do not insert an electronic signature or a scan of your handwritten signature.

You are encouraged to publish/exhibit the research you complete during your candidature. The work you publish/exhibit during your candidature is referred to as a research output. These research outputs may be included as a component of your submission for examination.

You are required to declare any of your research outputs through the Research outputs - declaration form (PDF). This form asks you to specify if the work is authored solely by you or in collaboration with others. If you have collaborated on the research output, you must declare how much of the work was completed by each individual. The form must then be signed by any collaborating participant, or if they cannot be contacted, by your senior supervisor in their place.

This form is not required if your submission for examination does not include any published research outputs.

RMIT does not offer a mode of submission that is either with or by publications, nor do we specify the number of research outputs you can include in your thesis/ dissertation. We recommend meeting with your senior supervisor or School HDR coordinator to discuss if there are school-specific requirements you must meet.

The form and any supporting material must be saved as one PDF file and uploaded when you submit for examination.

If your HDR research or submission for examination has been impacted by COVID-19, please complete the HDR COVID-19 Impact statement and upload alongside your thesis submission for examination, as a separate PDF. We will then make this available to examiners alongside your submission for examination.

You should provide a summary of how your research has been impacted by the COVID-19 pandemic. For example, if you have had to alter your research plan due to the restrictions in movement around Victoria or because you couldn’t access RMIT campus facilities which you would normally have used or because you had increased carer responsibilities due to the closure of schools and childcare centres.

Please detail what you have had to change/alter in your research plan or submission for examination, any implications you feel this has had on the outcomes or timeliness of your research.

SGR Examinations Office cannot accept any physical theses/dissertations.

You will need to upload your research via the Submission and lodgement tab of the Candidate Centre to submit for examination. To be eligible to do this you must.

  • be enrolled as a current candidate
  • have completed all course requirements including all milestones and research methods/ strategies class for your course
  • have received approval from your Primary supervisor and the delegated authority for your School that your research is ready to be submitted for examination. For detailed instructions on Supervisor and School delegated authority approval process please refer to the supervisor and school DA approval guide.

Please note that the ability to submit will not appear on the candidate centre until your Primary Supervisor and Delegated Authority have given their approval in the system.

For detailed instructions of the submission process please refer to the submission for examination guide.

You will receive a notification detailing your final submission date once the SGR Examinations Team have approved your submission for examination.

If your examiners have already been approved your examination will commence a few days after submission approval. The SGR examinations team will notify you once your examination has commenced.

If you are an international onshore candidate and need to provide the Department of Immigration and Border Protection (DIBP) with evidence of enrolment for the purpose of extending your visa, please refer to Submission and your student visa.

Please email the SGR Examinations Office if your program is part of a Collaborative Research Training Agreement (CRTA) and you intend to submit for examination. Please include in your email: the name of the institution, the name of the agreement with which RMIT is partnered, and the date you intend to submit.

Key contact

Email: sgr.examinations@rmit.edu.au

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Acknowledgement of Country

RMIT University acknowledges the people of the Woi wurrung and Boon wurrung language groups of the eastern Kulin Nation on whose unceded lands we conduct the business of the University. RMIT University respectfully acknowledges their Ancestors and Elders, past and present. RMIT also acknowledges the Traditional Custodians and their Ancestors of the lands and waters across Australia where we conduct our business - Artwork 'Luwaytini' by Mark Cleaver, Palawa.