Your circumstances may change during your candidature and this may require a variation to your student record. It is important that you do this in a timely manner, so your candidature record aligns to your research progression. If your enrolment needs to change because of a variation, the School of Graduate Research (SGR) will update this for you.

You should discuss variations with your supervisory team and/or School HDR Delegated Authority (DA) before submitting your request. The HDR DA is the academic lead for HDR matters in your School (refer to the School HDR Contacts list). You can also seek advice from your Research Training Services (RTS) team in the SGR at any time.

Variation How to More information

Leave of absence (including parental leave) and annual leave.

Leave of absence: Submit a leave of absence form and your supporting documentation to RTS via the RMIT Connect portal.

Annual leave: you are entitled to up to 20 working days of annual leave per year. This is negotiated with your supervisory team; no paperwork is required.

Clauses (14) to (27) of the HDR Candidature Duration and Enrolment Variation Procedure.

If you are a scholarship recipient, contact your scholarship provider to discuss the impact on your scholarship

If you have ethics approval, contact your Ethics Coordinator to discuss the impact on your ethics approval.

Changing your study load

If you are studying in Australia on a student visa, you will need to fill in the Request to Reduce Enrolment Load form and submit it with supporting documentation that demonstrates compassionate or compelling circumstances  to RTS via the RMIT Connect portal.

All other candidates:

Get approval from your senior supervisor and submit a request to RTS via the RMIT Connect portal.

Clauses (10) to (13) of the HDR Candidature Duration and Enrolment Variation Procedure.

If you are a scholarship recipient, you must contact your scholarship provider to discuss the impact on your scholarship.

Extensions beyond maximum duration

Discuss with your supervisory team and develop a Candidate Action and Support Plan (CASP).

Submit your CASP to RTS via the RMIT Connect portal.

Clauses (47) to (50) of the HDR Candidature Duration and Enrolment Variation Procedure.
Adding coursework

Compulsory coursework: contact your RTS team.

Optional coursework: Get approval from your senior supervisor and submit this to RTS via the RMIT Connect portal.

Visit the HDR enrolment page for information about the coursework in your program.
Cancelling your enrolment Cancel your enrolment via Enrolment Online. You will immediately lose access to RMIT systems and email - ensure you back up all files before you submit your cancellation.
Changing your location and study away Contact your RTS team to find out how to apply for change of location/study away.  
Program transfers between RMIT HDR programs

Discuss with your supervisory team (current or proposed) and School HDR DA.

Upgrades and downgrades: you need to complete a milestone presentation and receive an invitation to transfer. You must submit your invitation with your application.

Submit an application for your new program via the RMIT University Application Service.

Clauses (32) to (40) of the HDR Candidature Duration and Enrolment Variation Procedure.

 

Upgrades: you will need to complete a PhD level Confirmation of Candidature. This should be completed during your Second milestone window.

Note that you must have completed your Masters level Confirmation on time to demonstrate that you making good progress in your current program.

 

Downgrades: you will need to complete a Masters level milestone review. Please contact your RTS team for advice.

Program transfer from a non-HDR program or an HDR program at another institution

Visit the how to apply page for information about applying to an HDR program.  
Readmission within maximum

Discuss with your supervisory team (current or proposed) and School HDR DA.

Submit an application for your program via the RMIT University Application Service.

Clauses (44) to (46) of the HDR Candidature Duration and Enrolment Variation Procedure.
Readmission for examination    

Submit a copy of your thesis/project to your senior supervisor or HDR DA.

Your HDR DA will seek approval from the SGR on your behalf.    

Clauses (53) to (57) of the HDR Thesis/Project Submission and Examination Policy Process.

Changes to your research

Variation How to More information
Changing your supervisor arrangements

Discuss your arrangements with your current and proposed supervisory team and School HDR DA.

Submit a change of supervisor form to RTS via the RMIT Connect portal.

Clauses (26) to (31) of the HDR  Supervision arrangements procedure.
Changing your research topic

Discuss with your supervisory team and School HDR DA.

Minor changes: these can be addressed at your next milestone.

Major changes: your HDR DA will seek approval from SGR on your behalf.

Your milestone and final submission dates will not change if a change of topic is approved.
Changing your thesis title or FOR codes     These can be changed at your next milestone, or you can get approval from your senior supervisor and submit this to RTS via the RMIT Connect portal.