Changes to your candidature
Your circumstances may change during your candidature and this may require a change to your student record. It is important that you do this in a timely manner so your candidature record aligns to your research progression. If your enrolment needs to change, the Research Training Services (RTS) team in the School of Graduate Research will update this for you.
You should discuss any changes with your supervisory team and/or School HDR Delegated Authority (DA) before submitting your request. The HDR DA is the academic lead for HDR matters in your School. If you aren’t sure who the appropriate person to talk to in your School is, take a look at the School HDR Contacts list. You can also seek advice from your RTS team at any time.
The rules around changing study load vary according to your citizenship status and whether you receive a stipend scholarship.
Stipend Scholarship holders:
If you receive a stipend scholarship, as a first step you must contact your scholarship provider to discuss the impact of a change of load on your scholarship.
Domestic candidates (Australian or New Zealand citizen or hold Australian permanent residency holders):
If you are a domestic candidate, seek approval from your supervisory team to change load and submit a request to change load to the RTS team via the RMIT Connect portal.
There are strict rules governing study load for international students. Specifically, to move to part-time study, international students must be able to demonstrate compelling and compassionate circumstances. To apply for a change of study load, fill in the Request to Reduce Enrolment Load form and submit it with supporting documentation that demonstrates compelling and compassionate circumstances to RTS via the RMIT Connect portal.
Transfer from a masters to a PhD program:
If you are a current RMIT candidate seeking to upgrade from a masters to a PhD program, you must demonstrate that you have made good progress in your research and that you can expand the scope of your research to doctoral level by presenting a PhD-level confirmation of candidature in place of a masters-level second milestone review. If you achieve your PhD-level confirmation you will receive an invitation to transfer, with instructions on how to submit an application for your new program.
Transfer from a PhD program to a masters:
If you are a current RMIT candidate seeking to transfer from a PhD to a masters program, you must demonstrate that you can reduce the scope of your research to masters-level by presenting a masters-level milestone. If you achieve your masters-level milestone you will receive an invitation to transfer, with instructions on how to submit an application for your new program.
Other program transfers:
Transfers between HDR programs or to RMIT from another university are supported subject to entry and admission conditions being met and if less than 3.0 EFTSL has been consumed in a PhD, or less than 1.0 EFTSL consumed in a masters by research. After discussing your plans with your supervisors, submit your application for your new program via the RMIT University Application Service.
If your enrolment was cancelled and you are now ready to submit your thesis, there are two possible pathways for readmission:
Readmission within maximum duration
If you had candidature remaining at the time of cancellation, you can apply for readmission within maximum duration, by submitting an application, including supporting documentation, via the RMIT University Application Service . If approved for readmission, you will receive an offer with a revised final submission date and be advised to enrol online.
Readmission for the purpose of examination
If you didn’t have candidature remaining at the time of cancellation, you can apply for readmission for the purpose of examination within three years of your cancellation date. To apply, submit your examinable thesis or dissertation, along with any associated artefact(s) where relevant, to your former senior supervisor or HDR DA if the senior supervisor is no longer available. If approved for admission you will have 10 working days to submit your thesis or dissertation.
If you are a PhD candidate receiving an RMIT stipend scholarship, your scholarship will automatically be extended from 3 years (EFTSL) to 3.5 years (EFTSL), provided you are making good progress. Extensions beyond 3.5 years (EFTSL) are rare and considered on a case-by-case basis. If you wish to apply for an extension to your scholarship, please discuss with your supervisor. They will need to apply for the extension on your behalf via the Scholarship Extension Request form, on the RMIT Supervisor Intranet. You can view your scholarship end date in enrolment online.
If you are receiving an externally funded scholarship, please refer to the terms and conditions of your scholarship, or contact your provider, for information about scholarship extensions.
Please contact your supervisor or RTS if you have questions about changes to your candidature.