Your circumstances change during your candidature and you may need to make a variation to your candidature. It is important that you do this in a timely manner that not your candidature wasted. If your enrolment needs to change because of a variation, the School of Graduate Research (SGR) will update this for you.

You should discuss variations with your supervisory team and/or HDR Delegated Authority before submitting your request. You can also seek advice from your HDR Admin team or the SGR at any time.

Variation How to More information

Leave of absence (including parental leave)

Submit a leave of absence form and your supporting documentation to your HDR Admin team

If you are studying in Australia on a student visa, you must submit your application to the International Compliance team at isvisa@rmit.edu.au prior to your school.

Annual leave: you are entitled to up to 20 working days of annual leave per year. This is negotiated with your supervisory team; no paperwork is required; however, you should advise your HDR Admin team.

Section 4 of the HDR Candidature Duration and Enrolment Variation Procedure.

If you are a scholarship recipient, contact your scholarship provider to discuss the impact on your scholarship

If you have ethics approval, contact your Ethics Coordinator to discuss the impact on your ethics approval.

 

Changing your study load

Get approval from your senior supervisor and forward this to your HDR Admin team.

If you are studying in Australia on a student visa, you will need to submit documentation demonstrating compassionate or compelling circumstances with your request. Your school will then seek approval from the SGR on your behalf.

Section 3 of the HDR Candidature Duration and Enrolment Variation Procedure.

If you are a scholarship recipient, you must contact your scholarship provider to discuss the impact on your scholarship.

Extensions beyond maximum duration

Discuss with your supervisory team and develop a Candidate Action and Support Plan (CASP).

Submit your CASP to your HDR Admin team.

 

Section 10 of the HDR Candidature Duration and Enrolment Variation Procedure.
Adding coursework

Compulsory coursework: contact your HDR Admin team or the SGR Candidature team at sgr.candidature@rmit.edu.au

Optional coursework: Get approval from your senior supervisor and forward this to your HDR Admin team.

Visit the HDR enrolment page for information about the coursework in your program.
Cancelling your enrolment Cancel your enrolment via Enrolment Online. You will immediately lose access to RMIT systems and email - ensure you back up all files before you submit your cancellation.
Changing your location and study away Contact your HDR Admin team to find out how to apply for change of location/study away in your school.  
Program transfers between RMIT HDR programs

Discuss with your supervisory team (current or proposed) and HDR DA

Upgrades and downgrades: you need to complete a milestone presentation and receive an invitation to transfer. You must submit your invitation with your application.

Submit an application for your new program via the RMIT University Application Service.

Section 6 of the HDR Candidature Duration and Enrolment Variation Procedure.

Upgrades: you will need to complete a PhD level Confirmation of Candidature. This should be completed during your Second milestone window.

Note that you must have completed your Masters level Confirmation on time to demonstrate that you making good progress in your current program

Downgrades: you will need to complete a Masters level milestone review. Please contact your HDR Admin team or the SGR Candidature team at sgr.candidature@rmit.edu.au for advice. 

Program transfer from a non-HDR program or an HDR program at another institution

Visit the how to apply page for information about applying to an HDR program.  
Readmission within maximum

Discuss with your supervisory team (current or proposed) and HDR DA

Submit an application for your program via the RMIT University Application Service.

Section 9 of the HDR Candidature Duration and Enrolment Variation Procedure.
Readmission for examination    

Submit a copy of your thesis/project to your senior supervisor or HDR DA.

Your HDR DA will seek approval from the SGR on your behalf.    

Section 5 of the HDR Thesis/Project Submission and Examination Policy Process.

Changes to you research

Variation How to More information
Changing your supervisor arrangements

Discuss your arrangements with your current and proposed supervisory team and HDR DA.

Submit a change of supervisor form to your HDR Admin team.

Section 5 of the Supervision arrangements procedure.
Changing your research topic

Discuss with your supervisory team and HDR DA.

Minor changes: these can be addressed at your next milestone.

Major changes: your HDR DA will seek approval from SGR on your behalf

Your milestone and final submission dates will not change if a change of topic is approved.
Changing your thesis title or FOR codes     These can be changed at your next milestone, or you can get approval from your senior supervisor and forward this to the SGR Candidature team at sgr.candidature@rmit.edu.au.