Overseas Study Funding Terms and Conditions
Each funding type has specific terms and conditions. Please read the Global Learning Ambassador Requirements (see below), as well as the type of scholarship or grant you have been offered to see the specific terms and conditions that apply. Contact global.funding@rmit.edu.au if you have any questions or require clarification.
All RMIT students who receive a grant or scholarship to support their overseas study are required to act as responsible RMIT Global Learning Ambassadors. Requirements and conditions are as follows:
- You will produce images/videos and blog posts during your mobility activity that may be used by RMIT to promote overseas study experiences (see guidelines below).
- If requested, you will agree to submit a profile with official RMIT News.
- After completing your overseas study, you will participate in a pre-departure session to share your experience and answer questions, if requested. This may include being on the panel to provide general advice and tips or share examples from your personal experience.
Share your content
Share your content through social media using the following hashtags: #RMITGlobal, #Outbound, #NewColomboPlan and #ncp (if applicable) and #RMITVietnam (if applicable).
Guidelines for blog posts
- Create 2-3 blog posts describing your experience. Posts can be on any platform of your choice and should be between 100-500 words (approx.).
Guidelines for images and video
- Examples of what you may include are photos/videos of life on campus, local public transport, weekend trips, local food, unique accommodation, etc.
- If you post pictures of people, please ensure you have their permission first. Images of children/people under 18 should be avoided.
- Images/video should be posted to your social media account/s (Facebook, Instagram, and/or YouTube). If you prefer to use Instagram but don’t want to make your account public, we suggest creating a public profile specifically for use on your overseas study or use either of the other two platforms where individual posts can be made public.
- All posts must include the following hashtags:
#RMITGlobal, #Outbound, #NewColomboPlan and #ncp (if applicable) and #RMITVietnam (if applicable). - Please also consider geo-tagging your location.
In addition to the Global Learning Ambassador Requirements, the terms and conditions outlined below also apply.
By accepting New Colombo Plan funding I acknowledge that I am obliged to fulfil the conditions under which the grant is awarded, and I will be personally liable to repay the funds in full should I fail to comply with these conditions.
I declare that I understand the following:
Payment
I will be paid the funds into my Australian bank account and the funds received will be used to meet the costs incurred during my mobility activity. Payment will be made within a few days of the payment schedule date as outlined on my scholarship offer in Enrolment Online, as long as I have provided my updated bank details.
Conditions
- I accept the Grant Amount from RMIT University and ultimately the Australian Government Department of Foreign Affairs (DFAT) under the New Colombo Plan
- I agree to comply with the conditions under which the Grant is awarded.
- I have read, understand and agree to comply with DFAT’s policy on Preventing Sexual Exploitation, Abuse and Harassment (PSEAH).
- I agree to comply with the New Colombo Plan Student Code of Conduct located here.
- I understand that I must complete complete DFAT's online NCP pre-departure training modules (that is the Risks and Responsibilities and Cultural Awareness modules provided by RMIT via Canvas).
- I acknowledge that I will be personally liable to repay the grant amount to RMIT in full should I fail to meet or comply with the following conditions:
- I am an Australian Citizen.
- If, for any reason, I withdraw or am expelled from my program, I will return the Grant Amount to RMIT no later than seven (7) working days from providing written notice of my withdrawal; or written notice of expulsion from your Host University or RMIT, regardless of whether the withdrawal or expulsion occurs before or after my program commences.
- I acknowledge that regular failure to attend essential components of the mobility activity, including orientation, classes, professional placements and examinations, may result in me being deemed by RMIT to have withdrawn from the mobility activity, even where I have not provided notice of withdrawal and that under such circumstances the Grant Amount must be repaid to RMIT no later than seven (7) days of written notification being provided.
- In the event that, prior to my departure from Australia, the Australian Government Department of Foreign Affairs (DFAT)’s travel advice for a region or country in which my mobility activity is located – is upgraded to Level 4, and where no suitable alternate location which can be found for the running of my mobility activity, I will return the full Grant Amount to RMIT no later than seven (7) days after receiving notification of the upgraded DFAT travel advice.
- I acknowledge that I must travel on an Australian passport or I may be required to return any funds awarded.
New Colombo Plan Guidelines as outlined by DFAT can be found here:
Privacy
In order to assess your application to participate in the New Colombo Plan (Program), RMIT collects personal information including, but not limited to, your name, your contact details including (residential address, phone number and email), sensitive information including health information, your passport and travel details as well as declarations regarding your financial ability to participate in the Program. If you do not provide this information, in whole or in part, we may not be able to provide you with a funding grant. RMIT may use your information to:
- administer the Program
- assess your application to the Program
- monitor performance of the Program
- contact you regarding the Program (including to invite you to events relating to the Program in Australia or overseas)
- promote the Program (including in promotional material, information and publications in hardcopy and/or on the internet)
- related purposes.
Some of your personal information will be provided to third parties including overseas recipients, including, but not limited to, your Host University and the Australian Department of Foreign Affairs and Trade (DFAT). Information will only be used for purposes related to your application for participation or subsequent participation in your specified program/s. DFAT will only use personal information for the purposes outlined in the New Colombo Plan Mobility Program Guidelines (Section 13). Where personal information is provided to overseas recipients the overseas recipient may not be bound by Australian privacy legislation and/or subject to any privacy obligations. In such circumstances, DFAT is not be accountable under the Privacy Act should the overseas recipient breach Australian Privacy Principles. More information regarding the way in which the Home University, DFAT will manage your personal information, including full privacy policies and contact details, can be obtained here, education.gov.au/privacy and dfat.gov.au/privacy or by requesting a copy from the relevant organisation.
In addition to the Global Learning Ambassador Requirements, the terms and conditions outlined below also apply.
In accepting this grant, I acknowledge that I am obliged to fulfil the conditions under which the grant is awarded, and I will be personally liable to repay the funds in full should I fail to comply with these conditions.
I declare that I understand the following:
Eligibility
Student is not eligible to receive more than one student grant or scholarship for the same activity from RMIT or the same source.
Payment
I will be paid the funds into my Australian bank account and the funds received will be used to meet the costs incurred during my mobility activity. Payment will be made within a few days of the payment schedule date as outlined on my scholarship offer in Enrolment Online, if I have provided my updated bank details.
Non-Completion of overseas study
If for any reason I am unable to participate in the overseas study, even if the program has commenced, I will repay the award within four weeks of notifying the Global Learning team of my circumstances. I will provide a written account of the reasons for the non-completion to the Global Learning team as soon as the activity is terminated.
Please provide your written account to the Global Learning team by lodging a ticket through the Student Connect Student Service and Support Portal.
Reporting
I will complete any reporting requirements within a reasonable timeframe, if and as requested by the Global Learning team.
Privacy
I understand that my personal information is collected for the purpose of determining my eligibility to receive the funds. Disclosure of my personal information may be made to the Department of Education as required by law, and to the RMIT Finance area to facilitate payment of my funds. I also understand that the privacy of my personal information will be protected in accordance with the RMIT Privacy Policy. Further information on privacy at RMIT is available here. I have read and understood the information above, and I confirm that I accept the conditions and obligations outlined.
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Acknowledgement of Country
RMIT University acknowledges the people of the Woi wurrung and Boon wurrung language groups of the eastern Kulin Nation on whose unceded lands we conduct the business of the University. RMIT University respectfully acknowledges their Ancestors and Elders, past and present. RMIT also acknowledges the Traditional Custodians and their Ancestors of the lands and waters across Australia where we conduct our business - Artwork 'Sentient' by Hollie Johnson, Gunaikurnai and Monero Ngarigo.
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