Supplier connect

RMIT carefully considers suppliers that support its commercial and strategic objectives.

Overview of Suppliers at RMIT

RMIT segregates its suppliers into 3 groups:

Panel and Contracted Suppliers – suppliers that are contracted for a specific purpose. The investment of substantial RMIT and supplier effort in ensuring commercial and strategic objectives are aligned. These suppliers are registered on RMIT’s Enterprise Resource Platform (ERP) system and mandatory for staff to transact with to agreed commercial arrangements.

RMIT Suppliers – suppliers that are assessed for alignment with RMIT’s strategic objectives, including; organisational values, and compliance with all applicable legislation like Modern Slavery. These suppliers are registered on the ERP system and available for staff to transact with and commercial terms are agreed on a transaction basis.

Once-off Suppliers – suppliers that are dealt with on a once off basis for low value purchases.

How to become an RMIT Supplier

Panel and Contracted Suppliers – These suppliers are identified by RMIT Procurement at the request of, or in support of, RMIT schools or departments, engaged via a market process and contracted to mutually agreed terms and conditions.

RMIT Suppliers – These suppliers are identified as potential suppliers, assessed via the supplier registration process and then registered on our ERP system before any staff can transact with the supplier.

Once Off Suppliers – Suppliers that are contacted by RMIT staff for a once off and low value purchase on an as-needed basis.

Procurement and Expenditure Policy Extract

RMIT is committed to the triple bottom line approach regarding environmental, social and financial sustainability. All procurement decisions will take account of RMIT’s responsibilities and obligations regarding:

a. diversity, inclusion and accessibility

b. labour and human rights principles, including the risk of modern slavery in supply chains

c. social and environmental sustainability

d. supporting the business and entrepreneurial endeavours of Aboriginal and Torres Strait Islanders

e. data privacy and data security

f. corporate governance and ethical business practices

g. document and records retention

h. wellbeing, health and safety of all RMIT employees, contractors, consultants and students.

View the full policy.

CSR Supplier Code of Conduct

Visit the Sustainable Procurement web page for more information.

Support for RMIT Suppliers

As RMIT transitions to a new Operating model enabled via its new ERP, Workday, it will adhere to a No-PO, No-Pay internal policy to ensure consistent processes and enable on time payments to suppliers.

What this means for suppliers is highlighted in the Frequently Asked Question section below.

Frequently Asked Questions

Tenders

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RMIT procurement perform market scans for suppliers with required capabilities and/or goods. RMIT invites these suppliers to participate in a tender process. Alternatively, we will advertise our tender opportunities in the national media to ensure all capable suppliers do get the opportunity to participate.

Registration

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RMIT will invite you to register as an RMIT supplier by completing an online registration form.

RMIT will send you a link to the RMIT Supplier Registration form containing:

A form for the capture of your Supplying Entity details, including your Social procurement status, a Corporate Social Responsibility and Modern Slavery risk assessment questionnaire and OH&S requirements, and,
A form for the capture of your entity’s bank details.

Purchase orders

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Your Purchase Order will be emailed to you at your nominated email address. If your email address has changed, you can request a change of details at suppliermaster@rmit.edu.au

Yes – please send your request to your RMIT contact (requester). For other purchasing enquiries please contact purchasing@rmit.edu.au

Order specific queries

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Advise your RMIT contact (requester) immediately.

Invoices

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RMIT’s “No PO, No Pay” policy will be strictly applied and therefore Purchase Order numbers are now mandatory for all invoices.

Invoices without a Purchase Order number referenced will be sent back to the supplier.

All invoices should be sent to apinvoices@rmit.edu.au

Invoice and payment enquiries should be sent to accountspayable@rmit.edu.au

Workday

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RMIT is now strictly enforcing the existing “no PO, no pay” policy, and will require all invoices to be sent to a central email: apinvoices@rmit.edu.au

There is no requirement for you to download or access Workday, nor is there an additional cost with having to transact electronically with RMIT.

Workday will:

ensure RMIT staff buy in accordance with our panel and contractual agreements,
reduce the risk of delayed payment,
reduce administrative activities when transacting with RMIT,
with the enforcement of RMIT’s “No PO, No Pay” policy, help ensure your order has been approved by the correct people through automated workflows, and
help ensure RMIT buyers promptly receive delivered products and services, triggering prompt invoice payment

Individual agency user accounts for Recruitment Agencies must be created in order to access Workday. Once set up and a job posting has been made available to you, refer to the relevant document below for support material on how to submit a candidate.

How to submit an agency candidate - contingent worker

How to submit an agency candidate - continuing or fixed term

Changing details

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Please contact suppliermaster@rmit.edu.au

Please contact suppliermaster@rmit.edu.au.

Contact

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RMIT Suppliers can contact RMIT Procurement - 03 9925 1100.

Acknowledgement of Country

RMIT University acknowledges the people of the Woi wurrung and Boon wurrung language groups of the eastern Kulin Nation on whose unceded lands we conduct the business of the University. RMIT University respectfully acknowledges their Ancestors and Elders, past and present. RMIT also acknowledges the Traditional Custodians and their Ancestors of the lands and waters across Australia where we conduct our business - Artwork 'Sentient' by Hollie Johnson, Gunaikurnai and Monero Ngarigo.

More information

Supplier connect