Supplier connect

RMIT carefully considers suppliers that support its commercial and strategic objectives.

Overview of Suppliers at RMIT

RMIT segregates its suppliers into 3 groups:

Panel and Contracted Suppliers – suppliers that are contracted for a specific purpose. The investment of substantial RMIT and supplier effort in ensuring commercial and strategic objectives are aligned. These suppliers are registered on RMIT’s Enterprise Resource Platform (ERP) system and mandatory for staff to transact with to agreed commercial arrangements.

RMIT Suppliers – suppliers that are assessed for alignment with RMIT’s strategic objectives, including; organisational values, and compliance with all applicable legislation like Modern Slavery. These suppliers are registered on the ERP system and available for staff to transact with and commercial terms are agreed on a transaction basis.

Once-off Suppliers – suppliers that are dealt with on a once off basis for low value purchases.

How to become an RMIT Supplier

Panel and Contracted Suppliers – These suppliers are identified by RMIT Procurement at the request of, or in support of, RMIT schools or departments, engaged via a market process and contracted to mutually agreed terms and conditions.

RMIT Suppliers – These suppliers are identified as potential suppliers, assessed via the supplier registration process and then registered on our ERP system before any staff can transact with the supplier.

Once Off Suppliers – Suppliers that are contacted by RMIT staff for a once off and low value purchase on an as-needed basis.

Procurement and Expenditure Policy Extract

RMIT is committed to the triple bottom line approach regarding environmental, social and financial sustainability. All procurement decisions will take account of RMIT’s responsibilities and obligations regarding:

a.     diversity, inclusion and accessibility
b.     labour and human rights principles, including the risk of modern slavery in supply chains
c.      social and environmental sustainability
d.     supporting the business and entrepreneurial endeavours of Aboriginal and Torres Strait Islanders
e.     data privacy and data security
f. corporate governance and ethical business practices
g.     document and records retention
h.     wellbeing, health and safety of all RMIT employees, contractors, consultants and students.

View the full policy.

CSR Supplier Code of Conduct

Visit the Sustainable Procurement web page for more information.

Corporate Philanthropy with RMIT

Supporting students through philanthropy is a powerful way to align your organisation's community commitments with tangible, measurable impact.

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Scholarships remove the financial barriers that hold many talented students back. Students supported by scholarships are more likely to complete their studies and achieve stronger results, so your investment delivers lasting benefit for the student, the community and the future workforce your industry depends on.

After receiving this scholarship, I have been able to cut down hours at work and spend more time on my studies. I hope to work as a project manager in the construction industry. I've grown up in the industry as everyone in my family has worked in trades ever since they immigrated to Australia as refugees in the late 90s. I would love to be the first person to complete university and make them proud.

Ella Didic, Bachelor of Construction Management (Honours), Donald Cant Watts Corke Scholarship recipient

Named corporate scholarship

A commitment of $10,000 a year over three to four years, supporting a student through the duration of their studies.

The scholarship carries your organisation's name and is referenced in all communications about it.

You can have input into the eligibility criteria of the recipients, with recognition arrangements agreed up front.

Equity and student hardship giving

A straightforward donation to RMIT's equity scholarship or student hardship pool.

Ideal for smaller or one-off gifts, with no ongoing commitment required.

Your gift is pooled with others, so every dollar reaches students facing the greatest need.

These two pathways are starting points, not a ceiling. RMIT supports significantly larger gifts through a range of giving structures, and we shape these with you one on one. Non-monetary support is sometimes possible too, and is best raised with us early so we can advise on what works. If you are thinking bigger, we would love to start that conversation.

Philanthropic gifts are tax deductible, and we structure recognition to keep it that way. Naming, references in communications and input into eligibility criteria all sit comfortably within philanthropic rules. Commercial style benefits such as logo placement, advertising or signage would change the nature of the arrangement, so where those are the priority, we will happily connect you with the right RMIT team for a sponsorship conversation instead.

Many of our corporate donors choose to offer students more than funding, such as mentoring, work experience or professional networks. We warmly encourage these extras. Student participation is always voluntary and never a condition of an award.

Philanthropic gifts to support research are also welcome. Because every research gift is shaped around the project and the researcher, these are best explored through a conversation, so please get in touch and we will guide you through the options.

Frequently Asked Questions

Tenders

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RMIT Procurement identifies suppliers with the capabilities, goods or services required and invites them to participate in a tender process. RMIT may also advertise tender opportunities in national media so that other capable suppliers can participate.

Registration

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RMIT will invite you to register by completing an online supplier registration form.

You will need to complete two forms:

Supplier registration form to capture: Supplier details, including your supplying entity’s information, social procurement status, corporate social responsibility and modern slavery risk assessment, and occupational health and safety (OH&S) requirements.
Bank details form for your supplying entity.

Purchase orders

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Your purchase order (PO) will be sent to your nominated email address from workday.noreply@rmit.edu.au.

By accepting a purchase order, you agree to supply the goods, services and deliverables in accordance with RMIT’s purchase order terms and conditions. If an active contract or agreement applies, you agree to supply the goods, services and deliverables in accordance with its terms and conditions.

Yes – please send your request to your RMIT contact (requester). For other purchasing enquiries please contact purchasing@rmit.edu.au

Order queries

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Please notify your RMIT contact (the requester) immediately if you cannot supply the requested goods or services, for example, because an item is out of stock.

Invoices and payments

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RMIT’s “No PO, No Pay” policy will be strictly applied and therefore Purchase Order numbers are now mandatory for all invoices.

Invoices without a Purchase Order number referenced will be sent back to the supplier.

Send all invoices to apinvoices@rmit.edu.au.

For invoice status and payment enquiries, email accountspayable@rmit.edu.au.

Transacting with RMIT through Workday

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RMIT uses Workday as its enterprise resource planning (ERP) system. All supplier invoices must include a purchase order number and be emailed to apinvoices@rmit.edu.au.

You do not need to download or access Workday for general supplier transactions, and there is no additional cost to transact electronically with RMIT. Recruitment agencies need Workday access to submit candidates, see Recruitment agencies section below.

Workday helps RMIT:

Purchase in accordance with panel and contractual agreements.
Reduce the risk of payment delays.
Reduce administration when transacting with suppliers.
Support the ‘No PO, No Pay’ policy through automated workflows that route orders to the appropriate approvers.
Support prompt confirmation of received goods and services so invoices can be processed for payment.

Recruitment agencies

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Recruitment agencies need individual agency user accounts to access Workday. Once your account has been set up and a job posting is available to you, use the relevant guide below to submit a candidate.

Submit an agency candidate for a contingent worker role

Submit an agency candidate for a continuing or fixed term role

Updating supplier details

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To request an update to your bank or contact details, email purchasing@rmit.edu.au.

Please email purchasing@rmit.edu.au to notify RMIT of changes to your business registration details or Australian Business Number (ABN).

Contact RMIT Procurement

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For general procurement enquiries, call RMIT Procurement on 03 9925 1100.

Supplier connect