Supplier connect

RMIT carefully considers suppliers that support its commercial and strategic objectives.

Overview of Suppliers at RMIT

RMIT segregates its suppliers into 3 groups:

Panel and Contracted Suppliers – suppliers that are contracted for a specific purpose. The investment of substantial RMIT and supplier effort in ensuring commercial and strategic objectives are aligned. These suppliers are registered on RMIT’s Enterprise Resource Platform (ERP) system and mandatory for staff to transact with to agreed commercial arrangements.

RMIT Suppliers – suppliers that are assessed for alignment with RMIT’s strategic objectives, including; organisational values, and compliance with all applicable legislation like Modern Slavery. These suppliers are registered on the ERP system and available for staff to transact with and commercial terms are agreed on a transaction basis.

Once-off Suppliers – suppliers that are dealt with on a once off basis for low value purchases.

How to become an RMIT Supplier

Panel and Contracted Suppliers – These suppliers are identified by RMIT Procurement at the request of, or in support of, RMIT schools or departments, engaged via a market process and contracted to mutually agreed terms and conditions.

RMIT Suppliers – These suppliers are identified as potential suppliers, assessed via the supplier registration process and then registered on our ERP system before any staff can transact with the supplier.

Once Off Suppliers – Suppliers that are contacted by RMIT staff for a once off and low value purchase on an as-needed basis.

Procurement and Expenditure Policy Extract

RMIT is committed to the triple bottom line approach regarding environmental, social and financial sustainability. All procurement decisions will take account of RMIT’s responsibilities and obligations regarding:

a.     diversity, inclusion and accessibility
b.     labour and human rights principles, including the risk of modern slavery in supply chains
c.      social and environmental sustainability
d.     supporting the business and entrepreneurial endeavours of Aboriginal and Torres Strait Islanders
e.     data privacy and data security
f. corporate governance and ethical business practices
g.     document and records retention
h.     wellbeing, health and safety of all RMIT employees, contractors, consultants and students.

View the full policy.

CSR Supplier Code of Conduct

Visit the Sustainable Procurement web page for more information.

Support for RMIT Suppliers

As RMIT transitions to a new Operating model enabled via its new ERP, Workday, it will adhere to a No-PO, No-Pay internal policy to ensure consistent processes and enable on time payments to suppliers.

What this means for suppliers is highlighted in the Frequently Asked Question section below.

Corporate Philanthropy with RMIT

Supporting students through philanthropy is a powerful way to align your organisation's community commitments with tangible, measurable impact.

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Scholarships remove the financial barriers that hold many talented students back. Students supported by scholarships are more likely to complete their studies and achieve stronger results, so your investment delivers lasting benefit for the student, the community and the future workforce your industry depends on.

After receiving this scholarship, I have been able to cut down hours at work and spend more time on my studies. I hope to work as a project manager in the construction industry. I've grown up in the industry as everyone in my family has worked in trades ever since they immigrated to Australia as refugees in the late 90s. I would love to be the first person to complete university and make them proud.

Ella Didic, Bachelor of Construction Management (Honours), Donald Cant Watts Corke Scholarship recipient

Named corporate scholarship

A commitment of $10,000 a year over three to four years, supporting a student through the duration of their studies.

The scholarship carries your organisation's name and is referenced in all communications about it.

You can have input into the eligibility criteria of the recipients, with recognition arrangements agreed up front.

Equity and student hardship giving

A straightforward donation to RMIT's equity scholarship or student hardship pool.

Ideal for smaller or one-off gifts, with no ongoing commitment required.

Your gift is pooled with others, so every dollar reaches students facing the greatest need.

These two pathways are starting points, not a ceiling. RMIT supports significantly larger gifts through a range of giving structures, and we shape these with you one on one. Non-monetary support is sometimes possible too, and is best raised with us early so we can advise on what works. If you are thinking bigger, we would love to start that conversation.

Philanthropic gifts are tax deductible, and we structure recognition to keep it that way. Naming, references in communications and input into eligibility criteria all sit comfortably within philanthropic rules. Commercial style benefits such as logo placement, advertising or signage would change the nature of the arrangement, so where those are the priority, we will happily connect you with the right RMIT team for a sponsorship conversation instead.

Many of our corporate donors choose to offer students more than funding, such as mentoring, work experience or professional networks. We warmly encourage these extras. Student participation is always voluntary and never a condition of an award.

Philanthropic gifts to support research are also welcome. Because every research gift is shaped around the project and the researcher, these are best explored through a conversation, so please get in touch and we will guide you through the options.

Frequently Asked Questions

Tenders

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RMIT procurement perform market scans for suppliers with required capabilities and/or goods. RMIT invites these suppliers to participate in a tender process. Alternatively, we will advertise our tender opportunities in the national media to ensure all capable suppliers do get the opportunity to participate.

Registration

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RMIT will invite you to register as an RMIT supplier by completing an online registration form.

RMIT will send you a link to the RMIT Supplier Registration form containing:

A form for the capture of your Supplying Entity details, including your Social procurement status, a Corporate Social Responsibility and Modern Slavery risk assessment questionnaire and OH&S requirements, and,
A form for the capture of your entity’s bank details.

Purchase orders

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Your Purchase Order will be emailed to you at your nominated email address. If your email address has changed, you can request a change of details at suppliermaster@rmit.edu.au

Yes – please send your request to your RMIT contact (requester). For other purchasing enquiries please contact purchasing@rmit.edu.au

Order specific queries

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Advise your RMIT contact (requester) immediately.

Invoices

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RMIT’s “No PO, No Pay” policy will be strictly applied and therefore Purchase Order numbers are now mandatory for all invoices.

Invoices without a Purchase Order number referenced will be sent back to the supplier.

All invoices should be sent to apinvoices@rmit.edu.au

Invoice and payment enquiries should be sent to accountspayable@rmit.edu.au

Workday

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RMIT is now strictly enforcing the existing “no PO, no pay” policy, and will require all invoices to be sent to a central email: apinvoices@rmit.edu.au

There is no requirement for you to download or access Workday, nor is there an additional cost with having to transact electronically with RMIT.

Workday will:

ensure RMIT staff buy in accordance with our panel and contractual agreements,
reduce the risk of delayed payment,
reduce administrative activities when transacting with RMIT,
with the enforcement of RMIT’s “No PO, No Pay” policy, help ensure your order has been approved by the correct people through automated workflows, and
help ensure RMIT buyers promptly receive delivered products and services, triggering prompt invoice payment

Individual agency user accounts for Recruitment Agencies must be created in order to access Workday. Once set up and a job posting has been made available to you, refer to the relevant document below for support material on how to submit a candidate.

How to submit an agency candidate - contingent worker

How to submit an agency candidate - continuing or fixed term

Changing details

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Please contact suppliermaster@rmit.edu.au

Please contact suppliermaster@rmit.edu.au.

Contact

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RMIT Suppliers can contact RMIT Procurement - 03 9925 1100.

Supplier connect