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Overview of Suppliers at RMIT

RMIT carefully considers suppliers that support its commercial and strategic objectives.

RMIT segregates its suppliers into 3 groups:

Preferred Suppliers – suppliers that are contracted for a specific purpose. The investment of substantial RMIT and supplier effort in ensuring commercial and strategic objectives are aligned. These suppliers are registered on RMIT’s Enterprise Resource Platform (ERP) system and mandatory for staff to transact with to agreed commercial arrangements.

Approved Suppliers – suppliers that are assessed for alignment with RMIT’s strategic objectives, including; organisational values, and compliance with all applicable legislation like Modern Slavery. These suppliers are registered on the ERP system and available for staff to transact with and commercial terms are agreed on a transaction basis.

Ad-Hoc Suppliers – suppliers that are dealt with on an ad-hoc basis, usually transacted with infrequently, for low value purchases.

How to become an RMIT Supplier

Preferred Suppliers – These suppliers are identified by RMIT Procurement at the request of, or in support of, RMIT schools or departments, engaged via a market process and contracted to mutually agreed terms and conditions.

Approved Suppliers – These suppliers are identified as potential suppliers, assessed via the supplier registration process and then registered on our ERP system before any staff can transact with the supplier.

Ad-Hoc Suppliers – Suppliers that are contacted by RMIT staff for infrequent and low value purchases on an as-needed basis.

Support for RMIT Suppliers

As RMIT transitions to a new Operating model enabled via its new ERP, Workday, it will adhere to a No-PO, No-Pay internal policy to ensure consistent processes and enable on time payments to suppliers.

What this means for suppliers is highlighted in the Frequently Asked Question section below.

Frequently Asked Questions

Tenders

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RMIT procurement perform market scans for suppliers with required capabilities and/or goods. RMIT invites these suppliers to participate in a tender process. Alternatively, we will advertise our tender opportunities in the national media to ensure all capable suppliers do get the opportunity to participate.

Registration

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RMIT Procurement will invite you to register as an RMIT supplier via email and send you the required information and documentation.

RMIT Procurement will send you an invitation via email containing:

  • A form for the capture of your Supplying Entity details, including your Social procurement status,
  • An RMIT Code of Conduct for your acknowledgement and agreement,
  • A Corporate Social Responsibility and Modern Slavery risk assessment questionnaire for you to complete, and
  • A form for the capture of your entity’s bank details.

If requested, suppliers must complete a Corporate Social Responsibility & Modern Slavery (CSR&MS) profile.

Yes. All suppliers must acknowledge RMIT’s Supplier Code of Conduct.

Purchase orders

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Your Purchase Order will be emailed to you at your nominated email address. If your email address has changed, you can request a change of details at suppliermaster@rmit.edu.au

Yes – please send your request to your RMIT contact (requester). For other purchasing enquiries please contact purchasing@rmit.edu.au

Order specific queries

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Advise your RMIT contact (requester) immediately. For broader issues of supply, you can also contact procurementrequests@rmit.edu.au

Invoices

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RMIT’s “No PO, No Pay” policy will be strictly applied and therefore Purchase Order numbers are now mandatory for all invoices.

Invoices without a Purchase Order number referenced will be sent back to the supplier.

All invoices should be sent to apinvoices@rmit.edu.au

Invoice and payment enquiries should be sent to accountspayable@rmit.edu.au

Workday

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RMIT is now strictly enforcing the existing “no PO, no pay” policy, and will require all invoices to be sent to a central email:  apinvoices@rmit.edu.au

There is no requirement for you to download or access Workday, nor is there an additional cost with having to transact electronically with RMIT.

Workday will:

  • ensure RMIT staff buy in accordance with our panel and contractual agreements,
  • reduce the risk of delayed payment, 
  • reduce administrative activities when transacting with RMIT,
  • with the enforcement of RMIT’s “No PO, No Pay” policy, help ensure your order has been approved by the correct people through automated workflows, and
  • help ensure RMIT buyers promptly receive delivered products and services, triggering prompt invoice payment

Individual agency user accounts for Recruitment Agencies must be created in order to access Workday. Once set up and a job posting has been made available to you, refer to the relevant document below for support material on how to submit a candidate.

How to submit an agency candidate - contingent worker

How to submit an agency candidate - continuing or fixed term

Changing details

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Please contact suppliermaster@rmit.edu.au

Please contact procurementrequests@rmit.edu.au

Please contact procurementrequests@rmit.edu.au

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Acknowledgement of country

RMIT University acknowledges the people of the Woi wurrung and Boon wurrung language groups of the eastern Kulin Nation on whose unceded lands we conduct the business of the University. RMIT University respectfully acknowledges their Ancestors and Elders, past and present. RMIT also acknowledges the Traditional Custodians and their Ancestors of the lands and waters across Australia where we conduct our business - Artwork 'Luwaytini' by Mark Cleaver, Palawa.

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aboriginal flag
torres strait flag

Acknowledgement of country

RMIT University acknowledges the people of the Woi wurrung and Boon wurrung language groups of the eastern Kulin Nation on whose unceded lands we conduct the business of the University. RMIT University respectfully acknowledges their Ancestors and Elders, past and present. RMIT also acknowledges the Traditional Custodians and their Ancestors of the lands and waters across Australia where we conduct our business.

More information