Apprentice and trainee enrolment guide

All students commencing a vocational education program must complete the LLN, an online English and maths assessment that will be used to:

• help RMIT identify your educational support needs, and
• determine your eligibility for a VET Student Loan.

You must complete the LLN before you can enrol. 

Already completed the LLN?

If you’ve already completed the RMIT LLN assessment, you don’t need to complete it again. You can continue to Step 2. Collect your documents.

Complete the LLN

It may take up to 24 hours after you receive your enrolment email for you to be able to log in and start the LLN. If you can't log in straight away, continue with Steps 3 - 6 and return to it later.

1. Use a computer or a tablet device, as the screen does not resize for mobile phones.
2. Log in with your username and password:

• Your username is the letter 's' followed by your student number (excluding any additional letters), eg: s1234567. 
• Your password is the letter ‘p’ followed by your date of birth backwards and an exclamation mark (example: p19920428!)  Returning students should use their most recent RMIT password.
  

It will take about 45 minutes to complete each assessment.

Log in to complete the LLN

Access the reference guide for the LLN

It will take up to 48 hours for your results to be registered with RMIT. You'll be contacted via email or receive a phone call if we need to clarify any information.

You must have the following documents and information to successfully enrol.

a. Passport, birth certificate or documents to verify your citizenship

You must verify your citizenship before you can enrol. You will need your current Australian/New Zealand passport (preferred), Australian citizenship certificate, birth certificate or other approved documentation to verify your citizenship.

You must use the same documents if you need to prove your eligibility for a government subsidised place (see Part 2, Step 3). 

If you used a different name to apply to RMIT, i.e. not your full legal name as it appears on your document, you’ll have the chance to update it when you log in to Enrolment Online.  

If your names don't match, you won't be able to enrol. 

Find out how to update your legal name and preferred name options.

You may need the following information to enrol, depending on your circumstances.

b. Centrelink Concession Card (if eligible)

You can use your current Commonwealth Health Care Card, Pensioner Card or Veteran’s Gold Card to apply for a VE fee concession.

c. Transcripts from previous study

You'll need your transcripts if you want to apply for credit.

Give yourself plenty of time to get the documents you need - if you’re applying for a passport or concession card, it may take some weeks to arrive.

The USI is a reference number that will give you access to an online record of all of your recognised training and qualifications.

It’s a government requirement that you have a USI to enrol in a vocational education program.

a. Get your ID ready

You’ll need ID such as a current passport, full birth certificate or driver’s license. You must use the same document when you verify your citizenship and identity.

b. How to get a USI 

You must use your full legal name to create a USI. Make a note of your USI because you’ll need to provide it when you enrol. 

Note: your name must match the order and placement of your full legal name recorded at RMIT. If there’s a discrepancy between your recorded name in the USI Registry and our systems, you won’t be able to verify your USI and enrol. 

Create your USI

a. Log in to the Enrolment Online system

Log in to Enrolment Online using your Student ID and Password

b. Select 'Add classes' next to your program

Your pre-training review allows RMIT to determine whether: 

• the program is the most suitable qualification for you.
• you’ll need any support during your studies. If applicable, you’ll receive an email providing links to support resources.

These questions are straightforward - they relate to your previous education, career goals, access to technology and any special needs that you may have.

You may need to wait until a staff member has reviewed this information before you can enrol in classes.

In some cases, an RMIT staff member may call you to discuss your reasons for undertaking the program to ensure it's the most suitable program for you.

Typically, documents are assessed within 48 hours from when they are submitted. Please allow sufficient time when submitting your documents.

If you've been offered a government subsidised place in your program (as stated in your offer email), you must complete the evidence of student eligibility declaration. 

a. Answer questions and provide documents

You'll be asked to:

• answer some questions about your education history and citizenship to verify your eligibility for a government subsidised place, and
• provide evidence to verify your citizenship. A current passport number and expiry date is preferred. If you used a different name to apply to RMIT, i.e. not your full legal name as it appears on your document, update your details now in Enrolment Online.  

b. Wait to hear from RMIT

Wait while RMIT assesses your eligibility. We may call you to ask you some questions. Typically, documents are assessed within 48 hours from when they are submitted. Please allow sufficient time when submitting your documents.

You'll get an email as soon as your documents have been assessed.

c. Accept your assessment outcome

Log back in to Enrolment Online to accept your assessment outcome.

If assessed as eligible, you're now in a government subsidised place (GSP) which has a discounted fee rate.

a. Estimate your fee amount

Use the RMIT fee finder to get an estimate of your fees.

b. Find out about employer sponsorship

After speaking with your employer, you may want to apply for a sponsorship. This means that yuor employer will pay the remainder of your fees. Learn how to apply to be sponsored by your employer.

c. Find out if you're eligible for Trade Support Loan

The Australian Government provides Trade Support Loans to eligible apprentices to assist with everyday costs while you complete your apprenticeship.

Find out if you're eligible for a Trade Support Loan.

d. Find out if you’re eligible for a fee concession

This can mean an 80% discount on your tuition fees!

Check your eligibility

If your RMIT school schedules an enrolment information session, they'll send you an email with the details.

If you don't have a session scheduled, go to How to enrol - Part 3 and complete the steps to add classes and enrol. 

What to bring to your session:

1. The documents and information listed in How to enrol Part 1 - Step 2. Collect your documents
2. Your USI.

At the session, your school will give you details about your program and the classes to enrol into. You're then ready to complete your enrolment in Enrolment Online.

In Enrolment Online, you'll now be prompted to complete My Checklist. 

a. Select Enrol to start My Checklist.

b. Accept RMIT’s terms and conditions

c. Fill in your personal details 

d. Provide statistical information

Not finished the checklist? Click Save for later and come back to it when you're ready.

You're eligible for a fee concession if:

• you're enrolling for a certificate I - IV program and
• you hold a current Centrelink concession card or are waiting for a Centrelink concession card.

Not eligible? Go to Step 3. Agree to your Training Plan.

I'm eligible, but don’t yet have my Centrelink concession card

If you don’t yet have your concession card, you can skip this step and complete it later by selecting ‘Apply for fee concession’ from the My student record page in Enrolment Online. You must apply before your class start date to access the concession fee rate.

I'm eligible and the named Centrelink concession card holder

Enter your Customer Reference Number (CRN) or Veterans’ Affairs Reference Number (VRN). 

You’ll be notified immediately of your eligibility for a fee concession and can then proceed to complete your enrolment.

I'm eligible and listed as a child or dependent on the Centrelink concession card

Submit an online enquiry with a copy of your card to RMIT Student Connect.

a. Select Continue next to the semester you’re enrolling into.

b. Select your training plan.

c. Select Generate training plan to review, print or save a copy.

d. Agree to the acknowledgement statement

Once you’ve agreed to the acknowledgement statement, you can continue to enrol.

If you need to refer back to the Training Plan message, or check that you’ve agreed to it for all programs, go to My Student Record and select View vocational education training plan.

a. Select Continue next to the semester you’re enrolling into.

b. Select Show classes.

Your classes will be pre-selected for you.

c. Select Add selected classes. Your class enrolments will now be displayed.

d. Select Exit EOL and check the pop-up summary of your enrolment to ensure all details are correct.

If you need proof of your enrolment, e.g. for Centrelink, your official Statement of Enrolment (SoE) will be available in Enrolment Online the day after you enrol.