Privacy statement – applies to all RMIT students
RMIT University is providing this notice because the University has sought your personal information. RMIT requires this information so it can fully and properly administer enrolment in accordance with its policies and procedures. Information may also be used for related secondary purposes, such as informing you about:
- career opportunities or future programs that may be of interest
- events or alumni activities following your graduation
- arts, sports or leisure activities that may be of interest.
Student information will also be used to start and operate externally hosted applications used by RMIT as part of its education provision, such as (but not limited to) Google, RMIT Connect, BlackBoard, online courses and pre-enrolment testing providers, where applicable. The online verification of students’ citizenship at RMIT is also conducted by an external company, Edentiti. Any information used or disclosed will be limited to that necessary to effectively operate the service or application. Contracted service providers and the recipient organisations are required to provide the same privacy safeguards as RMIT.
Data on student usage of student support services, learning support and management systems such as (but not limited to) Blackboard, the RMIT network and library systems to enable analytics and may be used by the University to identify and contact students who may need additional support in their studies, or may be provided in aggregated form to RMIT University staff to support decision-making on improvement of learning and teaching and/or student experience.
RMIT is required under law to collect and report enrolment details to Australian and Victorian Government agencies including the Departments of Education and Training, Centrelink, the Department of Immigration and Border Protection and the Australian Taxation Office.
Data, including results, relating to students studying at partner institutes outside Australia may also be released to partner institutes for the purpose of administering enrolments and program delivery in those locations. Use and disclosure of this information, other than to the respective partner organisation, will only be in accordance with this privacy statement and the RMIT privacy and data protection policy, unless required by Australian or local law.
Student data may also be accessed for conducting duly authorised research, or to seek specific consent to participate in such research. In such instances the identity of the individuals will not be disclosed in any resulting report or publication unless specifically authorised by the individual concerned.
Information may also be released to external agencies or government departments/agencies to facilitate bulk mailouts, debt collection activities, student satisfaction surveys and for award verification purposes. Your student number, the program name, conferral/graduation date, and grades, may be disclosed to external agencies and/or institutes to prevent the fraudulent use of RMIT qualifications. These organisations are required to provide the same privacy safeguards as RMIT.
You have the right to request access to and/or correct any personal information concerning you that is held by RMIT. For further information please contact RMIT Connect . Complex access requests may require a formal application under the Freedom of Information Act 1982 and such requests should be directed to the RMIT University Freedom of Information Officer.
Vocational education students
The Education and Training Reform Act 2006 requires RMIT to collect and disclose personal information for a number of purposes including the allocation of a Victorian Student Number (VSN) and updating personal information on the Victorian Student Register.
RMIT University is required to provide the Victorian Government, through the Department of Education and Training, with student and training activity data which may include information provided during enrolment and unique identifiers such as the VSN and the Commonwealth’s Unique Student Identifier (USI).
Information is required to be provided in accordance with Victorian Government guidelines. The Department may use this information for a range of VET purposes including administration, monitoring and planning. A student’s USI may be used for specific VET purposes including the verification of student data provided by RMIT, the administration and audit of VET providers and programs; education related policy and research purposes and to assist in determining eligibility for training subsidies.
For these and other lawful purposes, the Department may also disclose information to its consultants, advisers, other government agencies, professional bodies and/or other organisations. As an RMIT student you acknowledge that you have been advised by the training organisation that you may be contacted and requested to participate in a National Centre for Vocational Education Research survey or a Department endorsed project or audit or review.
Students eligible for VET FEE-HELP and VET Student Loans
RMIT also collects your information for the purpose of assessing your entitlement to Commonwealth assistance under the Higher Education Support Act 2003 and allocation of your Commonwealth Higher Education Student Support Number (CHESSN). RMIT will disclose this information to the Department of Education and Training for those purposes. The Department will store the information securely in the Higher Education Information Management System. The Department may disclose the information to the Australian Taxation Office. RMIT and the Department will not otherwise disclose the information without your consent unless required or authorised by law.
For further information about the way the Department of Education and Training collects and handles student personal information, including access, correction and complaints, visit the Department of Education and Training privacy webpage.
RMIT periodically refines the student privacy statement to reflect appropriate information flows. The overall level of privacy protection is maintained when changes or inclusions are made. If you have a query about your personal information and the way it is handled, please check online for the current privacy statement. For more details on how information is handled at RMIT:
- refer to the RMIT Privacy and Data Protection Policy
- visit the Privacy webpage
- speak with staff at RMIT Connect
- email RMIT's Privacy Officer at firstname.lastname@example.org.