Privacy statement – applies to all RMIT students
RMIT provides this notice because we have sought your personal information. RMIT requires this information to fully and properly administer enrolment in accordance with its policies and procedures. Information may also be used for related secondary purposes, such as informing you about:
- career opportunities or future programs that may be of interest
- professional organisations and memberships that may be of interest
- events or alumni activities following your graduation
- arts, sports or leisure activities that may be of interest.
RMIT uses student information to start and operate externally hosted applications as part of its education provision, such as (but not limited to) Google, Canvas, online courses and pre-enrolment testing providers, where applicable. Edentiti, an external company, conducts the online verification of students’ citizenship at RMIT. Any information used or disclosed will be limited to that necessary to effectively operate the service or application. Information may also be released to external agencies or government departments/agencies to facilitate bulk mailouts, debt collection activities and student satisfaction surveys, and for award verification purposes. Your student number, program name, conferral/graduation date and grades may be disclosed to external agencies and/or institutes to prevent the fraudulent use of RMIT qualifications. These recipient organisations and contracted service providers are required to provide the same privacy safeguards as RMIT.
RMIT may use data on student usage of learning support and management systems such as (but not limited to) Canvas, the RMIT network and library systems to enable analytics and identify and contact students who may need additional support in their studies. De-identified data may also be used for the purposes of improving learning and teaching and/or student experience, and for the purpose of undertaking research and analytical activities.
Students’ information and data including results are provided to partner institutes for the purpose of administering enrolments and program delivery in those locations. Use and disclosure of this information, other than to the respective partner organisation, will only be in accordance with this privacy statement and the RMIT Privacy and information management policy, unless otherwise required by Australian Government or the local law.
We may access student data for conducting duly authorised research or to seek specific consent to participate in such research. As such, the identity of the individuals will not be disclosed in any resulting report or publication unless specifically authorised by the individual concerned.
RMIT is required under law to collect and report enrolment details to Australian and Victorian Government agencies including the Departments of Education and Training (DET), Centrelink, the Department of Immigration and Border Protection and the Australian Taxation Office (ATO).
Failure to provide your personal information may mean that we are unable to complete your enrolment in a RMIT program.
You have the right to request access to and/or correct any personal information concerning you that is held by RMIT. For further information please contact RMIT Connect. Complex access requests may require a formal application under the Freedom of Information Act 1982 and such requests should be directed to the RMIT University Freedom of Information Officer.
Vocational education students
The Education and Training Reform Act 2006 requires RMIT to collect and disclose personal information for a number of purposes including the allocation of a Victorian Student Number (VSN) and updating personal information on the Victorian Student Register.
RMIT is required to provide the Victorian Government, through the DET, with student and training activity data, which may include information provided during enrolment and unique identifiers such as the VSN and the Commonwealth’s Unique Student Identifier (USI).
Information is required to be provided in accordance with Victorian Government guidelines. The Department may use this information for a range of Vocational Education and Training (VET) purposes including administration, monitoring and planning. A student’s USI may be used for specific VET purposes including the verification of student data provided by RMIT, the administration and audit of VET providers and programs; education related policy and research purposes and to assist in determining eligibility for training subsidies.
For these and other lawful purposes, the Department may also disclose information to its consultants, advisers, other government agencies, professional bodies and/or other organisations. As an RMIT student, you acknowledge that you have been advised by the training organisation that you may be contacted and requested to participate in a National Centre for Vocational Education Research survey or a Department endorsed project or audit or review.
The Department’s collection and handling of enrolment data and VSNs is authorised under the Education and Training Reform Act 2006 (Vic). The Department is also authorised to collect and handle USIs in accordance with the Student Identifiers Act 2014 (Cth) and the Student Identifiers Regulation 2014 (Cth).
Students eligible for VET FEE-HELP and VET Student Loans
RMIT also collects your information for the purpose of assessing your entitlement to Commonwealth assistance under the Higher Education Support Act 2003 and allocation of your Commonwealth Higher Education Student Support Number (CHESSN). RMIT will disclose this information to the DET for those purposes. The Department will store the information securely in the Higher Education Information Management System and may disclose it to that. RMIT and the Department will not disclose the information without your consent unless required or authorised by law.
For further information about the way the DET collects and handles student personal information, including access, correction and complaints, visit the Department of Education and Training Privacy webpage.
RMIT periodically refines the student privacy statement to reflect appropriate information flows. The overall level of privacy protection is maintained when changes or inclusions are made. If you have a query about your personal information and the way it is handled, please check online for the current privacy statement.
For more details on how information is handled at RMIT:
- refer to the RMIT Privacy and data protection policy
- visit the Privacy webpage
- speak with staff at RMIT Connect
- email RMIT's Privacy Officer at firstname.lastname@example.org.