Capstone and major work submissions

Your deposit multiple files with a maximum total size of 1GB.

To ensure fast access for viewers, we strongly recommend compressing files to a web-friendly size.

You may also include datasets if you own the data. Make sure all personal and identifying information is removed before submitting.

The Library’s display system supports the following file types:

• Documents
  • DOCX, DOC
  • ePub
  • PDF
  • TXT
• Data
  • XLSX, XLS
  • XML
• Presentations
  • PPTX, PPT
• Images
  • JPG (JPEG)
  • PNG
  • TIF (TIFF)
  • GIF
• Audio
  • MP3
  • WAV
  • M4A
  • OGG
• Video
  • MP4
  • M4V

Make sure your submitted work does not breach anyone’s privacy. Personal, sensitive or health information, including photographs, are protected by law and generally requires written consent to collect, use or publish.

Before you submit the work, remove or anonymise any information that should not be publicly available, such as:

• handwritten or electronic signatures
• home addresses or personal contact details (e.g. mobile numbers)
• RMIT student numbers
• real names of survey respondents or case study participants
• copyright permission emails or letters
• any data that may breach the Privacy and Data Protection Act 2014.

Protect the privacy of all subjects, research partners and authors by anonymising or excluding identifying details.

If you include identifiable images of people, obtain permission from those pictured. For anyone under 18, ensure consent is provided by a parent or guardian.

For detailed requirements, please refer to RMIT privacy resources.

Before depositing your work, you must check if it includes any copyrighted material owned by others, such as images, diagrams, maps, social media posts, or other published content.

If it does, you must:

• obtain written permission from all copyright owners where required to make the work available indefinitely, or remove/replace the material that is not your own work
• keep all copyright permission emails or letters for your records; do not include them in your submission.

Once copyright is cleared:

• attribute the use of all third-party material by referencing it and adding the following statement: Used with permission from <name of rightsholder>
• attribute the use of all Creative Commons-licenced material
  • use the RMIT Attribution builder to generate a citation
• add a copyright statement (e.g. on the cover or in the front matter) to assert your rights or indicate how you have licenced your work
  • use Creative Commons chooser to create a copyright statement if your work is to be made available under a Creative Commons licence
  • or add an 'All rights reserved' copyright statement.

Need help?

• For copyright advice, email the University’s Copyright Services on copyright@rmit.edu.au.
• For privacy advice, email the RMIT Privacy Office on privacy@rmit.edu.au.

Creators will still retain rights to works submitted to the Library. There are three access options available when submitting your work: 

1. Restricted limits access to current RMIT staff and students. People who leave RMIT, as well as external users such as industry partners or potential employers, will not be able to view your work.
2. Public access makes your work available to anyone worldwide. This increases its visibility and potential for collaboration, impact and showcasing your skills to employers.
3. Public access: Creative Commons makes your work available to anyone worldwide, allowing users to re-use your work. Use the Creative Commons licence chooser tool to help select the most suitable licence. All co-creators must agree on the same chosen Creative Commons licence. Consider including the selected licence on your work, for example on the cover or in the front matter.

One student can submit a capstone or major work on behalf of the project group if the following requirements are met:

• each project contributor must complete a 'Capstone Project Submission: Terms and Conditions form'. It is available in DOCX and PDF formats.
• they must select the same licence. For help with selecting a licence, access the Creative Commons licence chooser tool
• completed Terms and Conditions forms from the individual project contributors must be attached to the same deposit form, along with the project file(s).

"Accessibility is whether a product, service, process, or design can be used and/or understood by everyone who interacts with it." Disability Gateway: Language and defnitions.

We encourage you to make your submission as inclusive and accessible as possible to increase engagement from a wider audience. For example, provide text alternatives for images, don't rely on colour alone to convey information, add captions to videos that use narration and make sure that documents are properly structured using heading styles.

Accessibility is required under the Disability Discrimination Act 1992. 

To better understand accessibility and its importance, go to Accessibility Fundamentals Overview | Web Accessibility Initiative (WAI) | W3C.

For practical tips and instructions, see Design and Develop Overview | Web Accessibility Initiative (WAI) | W3C.

If your submission includes images, voices or names of deceased Aboriginal and Torres Strait Islander peoples, you may need to add a cultural sensitivity statement. This applies to works in any format, including photos, video, audio and printed material.

Place the cultural sensitivity statement near the beginning of your work so it is clearly visible.

Library staff may also add a cultural sensitivity note to the catalogue record, if appropriate.

By submitting your work, you grant RMIT a non-exclusive, perpetual, royalty-free licence to store it.

If you choose open access, you allow RMIT to provide worldwide access via its systems. You confirm there are no copyright or contractual restrictions on making your work openly available to an international audience.

RMIT will keep your submission for 5 years, then will typically remove it from our systems.

Each submitted work must come with a completed 'Capstone Project Submission: Terms and Conditions form', either in a DOCX or a PDF format.

As the author, you can request removal of your submission at any time by contacting Library Collections team on collection.support@rmit.edu.au.

If you have updated your capstone or major project since submission, you may submit one newer edition of the work.

To do this, contact Library's Collection team on collection.support@rmit.edu.au and include:

• a link to the existing record for your work in the Library catalogue, and
• the updated copy of your work.

In some cases, the curation and linking of deposited works can be customised. To discuss options, email the Library’s Collection Team at collection.support@rmit.edu.au.

If you believe an RMIT agreement has been breached by a deposited work, send the details and the evidence to the Library’s Collection Team at collection.support@rmit.edu.au.

Student works are stored for 5 years because:

• RMIT is not legally required to collect capstone or major project works
• system storage capacity is limited
• student works are most relevant soon after completion.

Capstone and major projects completed by a group of students will only be accepted by the Library if all students have completed a Terms and Conditions form. A form for each student must be attached to the deposit form with the project file(s).

The Library no longer accepts deposits made by staff on behalf of students. This is due to Terms and Conditions and contact details we require for each deposit.