Prove your enrolment

Statement of Enrolment (SoE)

In 2019, RMIT’s load definition was updated to reflect the non-standard semesters that students are now able to enrol in. From 2020 this refined definition will be fully reflected in your Statement of Enrolment (SoE) which will replace the Confirmation of Enrolment (CoE).

Your SoE is an official statement from RMIT University confirming your program and course enrolment, along with information such as the start date, end date and census date relevant to each of the classes in which you are enrolled. It also displays your study load (also known as aggregated load) in the program for a specific time period. 

Your SoE proves your enrolment and/or study load for concession or other benefit purposes e.g. Victorian Public Transport Concession, Centrelink income support payments.

The SoE will also help you determine if you will complete your program within the minimum time.

Make sure you check the enrolment details in your SoE carefully to ensure they're correct.

If you’re enrolled in multiple programs, you’ll receive multiple  SoEs. Each SoE covers a half-year period.

To view your Statement of Enrolment

For most students, your SoE is available in Enrolment Online the day after you enrol or vary your enrolment.  If you're a full-fee OUA student or studying at the Singapore Insitute of Management, please see below for information. 

To view or print your SoE in Enrolment Online:

  • Log in to Enrolment Online and select the My student record button
  • Under Enrolment details, select View Statement of Enrolment (SoE)

If you're studying multiple programs, select the program for which you need to check your enrolment.

For information about how to read and understand your SoE, download Your Statement of Enrolment Explained.

Full-fee OUA and Singapore Insitute of Management students

If you're a full-fee OUA student or studying at the Singapore Insitute of Management, please request your Statement of Enrolment by submitting an enquiry via RMIT Student Connect.   

OUA can also provide enrolment statements that prove your current or previous enrolment status, or for seeking entitlements from Centrelink. You can download your enrolment statement from the OUA Student Hub or contact OUA on 13 67 36. 

Download the Statement of Enrolment Explained (PDF).

Key changes to the Statement of Enrolment

From 14 Feb 2020, the Confirmation of Enrolment (CoE) statement changed to a Statement of Enrolment (SoE). 

New study load calculation

From 14 Feb 2020, RMIT changed the way study load is calculated to better accommodate enrolment in courses with flexible teaching delivery, e.g. classes that start or end outside of the standard semesters. This change applies to all domestic and international students studying onshore in higher education, vocational education, and Higher Degree by Research programs.

The SoE shows your study load calculated for ‘First half calendar year’ (1 January to 30 June) and ‘Second half calendar year’ (1 July to 31 December). This includes the portion of any class that falls within that time period.

Request a student letter or completion of a third-party document

RMIT provides several academic statements which can be used to confirm details of your current and past studies at RMIT.  
 
If you need written confirmation of details about your current or past studies at RMIT that are not included in the following official RMIT documents, you can request a student letter. 

Statement of Enrolment (SoE)

Your SoE is an official statement from RMIT University confirming your program and course enrolment, including start date, end date and census date. It also displays your study load (also known as aggregated load) in the program for a specific time period. 

See the top of the page for more information about the SoE.

Tax invoice

 Your tax invoice lists all your current fees and charges and their due dates. Read more about tax invoices.

Testamur

For higher education students, you'll receive a testamur when you graduate from your RMIT program at a ceremony or in absentia. Read more about testamurs.

VE Qualification Statement 

Vocational education graduates receive a VE Qualification Statement when they graduate at a ceremony or in absentia.

A Statement of Attainment may be issued for partial completion of your program or for completion of a skill set or accredited short course.  Read more about VE Qualification Statements and Statements of Attainment. 

Academic transcript

 Your transcript is an official record of your studies at RMIT University, across all programs. It documents your programs, courses, results and any exemptions granted or withdrawals from courses after the census date. Read more about transcripts.

Australian Higher Education Graduation Statement (AHEGS) 

 Your AHEGS details the nature, level, context and status of your studies (including grades,) in a specific higher education program. It's particularly useful if you need your Australian qualification recognised internationally. Read more about AHEGS. 

Statement of Academic Completion (SAC)

 The SAC confirms that you’ve completed all academic requirements of your RMIT program. Read more about the SAC.  

Student letters you can request

If the academic statements above don’t meet the requirements of a professional registration organisation, other university, employer or government, you can request a student letter that is may be customised with the following information according to their requirements.

 Details that may be included:

  • Student number
  • Full name
  • Date of Birth (on request)
  • Program code and title
  • Enrolment load (EFTSL) (current academic year unless otherwise specified)
  • Semester start and end dates
  • Program commencement date
  • Anticipated completion date (on request)
  • Leave of absence periods (on request)
  • Date enrolment was cancelled (on request)
  • Language of instruction (only international students unless requested)

Delivery:

  • Digital copy will be emailed to your student and/or personal email address.
  • Hard copy will be sent via standard post.

Processing time: up to 15 days.

Fee: $30.

This confirms the details of placements completed as part of your program at RMIT.  

Details: 

  • Student number
  • Full name
  • Program code and title
  • Number of days completed as part of supervised teaching placements
  • Details of supervised teaching practice placements (organisation, suburb, state, duration, and age of children or grades) 

Delivery:

  • Digital copy will be emailed to your student and/or personal email address.
  • Hard copy will be sent via standard post.

Processing time: up to 15 days.

Fee: $30.

You don't need this letter to confirm your study load as this is found on your Statement of Enrolment which you can download free through Enrolment Online.  

If your free Statement of Enrolment isn't sufficient for Centrelink purposes, you'll need evidence of this from Centrelink, including the information required, otherwise you'll need to pay a fee.

Delivery:

  • Digital copy will be emailed to your student and/or personal email address.
  • Hard copy will be sent via standard post. 

Processing time: up to 15 days.

Fee: $30 unless evidence is provided from Centrelink that a Statement of Enrolment was insufficient.

RMIT will complete forms issued by third parties for students, such as for an overseas professional registration organisation, other university, employer or government. Forms must be completed in full. 

Delivery: A digital copy will be emailed to your student and/or personal email address

Processing time: Usually up to 15 days, but it may take longer depending on the information that needs to be confirmed.

Fee: $30*.

*World University Games forms are exempt from fee.

How to request a letter or completion of third-party document

Submit an enquiry online via RMIT Connect. All requests must include the following information to avoid processing delays. 

  • Student number
  • Full name
  • Current mailing address
  • Type of letter you are requesting or third-party document you need completed (see above)
  • Attach third-party document with any student sections completed and university sections blank (only if requesting completion of third-party document)
  • Details you need included in letter (see above for details that can be included)
  • Copy of Centrelink request (only for Centrelink letters)

Payment

Once we’ve received your request, you’ll receive an email with a payment link. When your payment has been confirmed, the letter or completed third-party documents you have requested will be sent within processing times. 

Need help?

  • If you believe your enrolment is incorrect, you can change your enrolment.
  • If you need further help understanding your SoE or you require further proof of your enrolment, please contact RMIT Connect.