Infrastructure and Information Technology Committee

Role and responsibilities of the Infrastructure and Information Technology Committee

Membership

In attendance

Members and the Chair will be appointed by the Council on the recommendation of the Nomination and Remuneration Committee and may include external members.

Role

The Committee is responsible to Council for the provision of advice on infrastructure and information technology matters within the Capital Development Plan

Terms of Reference

1. Consider major capital infrastructure and information technology projects/investments of significant complexity or risk, or of strategic significance to the organisation and make recommendations to Council about future directions (it is the responsibility of Management to bring to the attention of the Committee any project variance of significance)

2. Oversee and monitor significant projects already in progress to ensure they evidence value for money, efficiency, meet key milestones and performance indicators, align with the University’s strategy, and produce measurable benefits for the organisation (Vice-Chancellor to identify significant projects for Committee oversight)

3. Monitor the University’s operating and capital expenditure on infrastructure and information technology assets and projects

4. Receive and consider regular environmental scans of factors external to RMIT that may impact on the University’s infrastructure and how it can be used by the University to maximise its impact

5. Consider a Capital Development Plan encompassing both information technology and infrastructure, including long-term and short-term priorities, in accordance with the University Strategic Plan for endorsement to Council

6. Monitor the University’s asset management, covering the physical assets of the University, their condition, maintenance and lifecycle planning

7. Monitor the identification and analysis of risks to the University's infrastructure and information technology assets and the development of appropriate mitigation strategies to support resilience and operational effectiveness

8. Approve major capital infrastructure and information technology projects and investments involving any expenditure up to $20million other than those that fall within the delegated limits of the VC and the Executive

9. Notwithstanding clause 1 of these Terms of Reference, approve project expenditure variations up to 5% of the initial project budget approved by IITC or Council

10. Establish advisory-committees as required from time to time

11. Consider any appropriate matters referred to it by Council or the Vice Chancellor, and refer issues to Council that require decisions by Council as they arise

12. Members of management responsible for projects will be invited to attend meetings in consultation with the Chair

Committee Administration

There shall be an agenda and minutes for all meetings and the Secretary (who shall not be a Committee member) shall record the proceedings of the meeting and distribute Chair approved minutes within 10 days of the meeting

The Committee shall review its own performance on an annual basis and refer findings and actions arising from the review process to Council

The Terms of Reference for the Committee shall be reviewed on an annual basis and any amendments recommended to Council for approval

Reporting

To Council after each meeting

Quorum

Quorum is a majority of members. The Chair holds an additional ‘casting’ vote if there is a tie in the vote.

Frequency of meetings

Four times a year or more as required. Members will receive regular reporting between meetings where that facilitates the Committee’s functions.

List of sub-committees

None

Secretariat

University Secretariat

Contact

Ms Nicole Knight
Senior Governance Officer
Email: council.secretariat@rmit.edu.au
Phone: 03 9225 2008

Flag Image One Flag Image Two

Acknowledgement of country

RMIT University acknowledges the people of the Woi wurrung and Boon wurrung language groups of the eastern Kulin Nations on whose unceded lands we conduct the business of the University. RMIT University respectfully acknowledges their Ancestors and Elders, past and present. RMIT also acknowledges the Traditional Custodians and their Ancestors of the lands and waters across Australia where we conduct our business.

More information